Executive Assistant Consultant

General Scope and Summary
SAGE Therapeutics is searching for a creative, resourceful, integrative thinker for an important role that is responsible for broad executive and departmental administrative support.

We are actively seeking a dynamic, proactive Executive Assistant Consultant. In this position, you will be an integral contributor to Digital & Enterprise Capabilities (DEC), acting as the organizational and communication hub for the department and working collaboratively with other departments. This role is ideal for a self-starter that will be able to anticipate the needs of the department and will be successfully working autonomously.

Roles and Responsibilities

• Coordinate internal and external calendar, meetings, schedule, travel arrangements, and expense reports and prepare necessary materials. Consult with leaders and team members as needed to solicit information, provide critical updates, and coordinate information and priorities. Exercise tact, diplomacy, and discretion in written and verbal communications.

• Plan, organize, and compile data. Analyze needs and problems, research facts, determine approach, and organize and coordinate information retrieval and documentation procedures. Exercise creativity, initiative, and an understanding of departmental objectives. May independently prepare communications, budgets, or data.

• Independently perform special projects that require a combined knowledge of administrative needs and technical operations. Select appropriate resources and analyzes data as required, i.e., budget projects, event planning, etc.

• Develop recommendations for executive approval and may assist with the implementation of contractual agreements or compliance activities.

• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority. Exercise tact, discretion, and an understanding of technical and organizational materials, issues, and impact. Take initiative to research technical or outside of policy questions. Evaluate and refer matters for appropriate handling, and coordinate, compile, and document relevant data and background information to support executive decision making or problem resolution. Work with highly sensitive, time sensitive, and confidential information.

• Provide back-up administrative support to other departments as necessary and other duties as required.
  

Experience, Education and Specialized Knowledge and Skills
Must thrive working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful, and efficient. Must have excellent interpersonal skills, the ability to develop important relationships with key stakeholders, and the ability to identify issues and raise to key stakeholders in order to develop relevant and realistic plans, programs, and recommendations.

Basic Qualifications

• AS degree.

• 5-7 years of prior administrative experience.

Preferred Qualifications

• Strong computer skills, in particular Microsoft Outlook, Word, Excel, and PowerPoint.

• Prior executive assistant experience working in a busy, high-growth, and fast-paced environment.

• Administrative competence (typing, scheduling, e-mailing, coordinating calendars, and copying).

• Experience working with all levels of management and consulting with key business stakeholders. An ability to influence for greater outcomes.

• Strong team player that has a customer service approach and is solution-oriented.

• Attention to detail and the ability to work individually, within a multi-disciplinary team, as well as with external partners and vendors.

• Possesses strong written and verbal communication skills.

• Embrace our core values: Put People First, Improve Lives, Cultivate Curiosity, Do Right, and Forge New Pathways.

• Excitement about the vision and mission of Sage.