Job details

Executive Assistant

About us:

Aeva’s mission is to bring the next wave of perception to a broad range of applications from automated driving to industrial robotics, consumer electronics, consumer health, security, and beyond. Aeva is transforming autonomy with its groundbreaking sensing and perception technology that integrates all key LiDAR components onto a silicon photonics chip in a compact module. Aeva 4D LiDAR sensors uniquely detect instant velocity in addition to 3D position, allowing autonomous devices like vehicles and robots to make more intelligent and safe decision

Role Overview:

As the Executive Administrative Assistant to the founder and CEO, you are someone that thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. You are able to work independently –and collaboratively, managing multiple tasks and priorities with competing priorities and deadlines. You are someone that can screen and prioritize communications from external and internal sources –a consummate professional and you know when to ask for help and how to find it.

What you will do:

Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy
Handle details and projects that may be confidential and time sensitive with minimal guidance
Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company
Participate in Leadership Team meetings including detailed note taking (Actions/Decisions) from those meetings to keep key decisions on track
Coordinate/collaborate with the CEO for the smooth running of the organization including confirmation and communication of key meetings, agendas and action items
Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues
Assist with ad-hoc projects and personal requests as needed
Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
Generate precise work with excellent discretion, judgment, tact and agility
Prepare and submit expense reports for Senior Leadership Team members (CEO and direct reports) on an as needed basis
Engage in administrative tasks related to execution, distribution and organization of board of directors and board committee documents and activities, together with the CFO and legal as needed

What you will bring:

A minimum of 7 years working with C-suite senior executive level support is required
Bachelor’s degree preferred
Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload
Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities
Ability to work independently and with exceptional problem-solving skills
Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact
Proficiency with G-Suite / Google Workspace, Excel, Keynote/PointPoint required

What's in it for you:

Be part of an early start-up that's backed by industry leading venture capitalists
Very competitive compensation and meaningful stock grants
Exceptional benefits: Medical, Dental, Vision, and more
Unlimited PTO: We care about results, not punching timecard
Paid lunches, ping pong tournaments, and fun team off-sites

Aeva Glassdoor Company Review

3.5