Executive Assistant - job 1 of 2

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Job Description

Put a LIFT in Your Career! Hyster-Yale Group, Inc. (HYG), a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and talented Administrative Assistant IV in our office in Greenville, NC. HYG designs, engineers, manufactures, sells and services a comprehensive line of lift trucks and aftermarket parts marketed globally under the Hyster and Yale brand names. We are one of the global leaders in the Material Handling industry and have been building relationships and partnering with our customers, suppliers, dealers, and employees for over 90 years.

The Administrative Assistant IV Primary Purpose will be to:

To provide overall clerical and administrative support for Executives. Maintain and develop travel itineraries, arrange travel plans, coordinate meetings, develop / organize meeting materials and presentations

The Successful Administrative Assistant IV Will Provide the Following Key Accountabilities:

Workflow

Organize and prioritize flow of work and initiate follow-up actions. Read correspondence and determine action required.

Administrative Support

Manage calendar for executive. Organize all travel requirements. Arrange and coordinate meetings that take place locally or in other locations worldwide. Assist in the preparations for the Senior Management meetings and provide administrative support for executives attending. Prepare correspondence, meeting materials, and presentations as requested.

Communication

Communicate in a professional manner developing good rapport with both internal and external individuals. Use knowledgeable of all domestic and international locations and personnel in order to precisely and accurately communicate appropriate information and executives’ instructions. Use of tact and diplomacy in handling sensitive, intra-company employee issues and matters of highly confidential nature.

Office Management

Handle incoming calls, directing to the proper personnel or providing assistance personally. Greet internal and external customers as a liaison to the Executive.

Other

May be required to provide assistance or assume direct responsibility for various projects and/or tasks including but not limited to: Preparation, coordination, consolidation of department budgets and/or forecasts; support of other executives and/or departments, presentations, research of information, and any other tasks required to best support the efficiency of the Company

The Administrative Assistant IV Must Meet the Following Minimum Qualifications:

Other Desired Skills and Attributes:

Additional Information:

This position must be able to prioritize multiple tasks in an efficient manner. Integrity, positive attitude, dependability and team orientation is required for this position. Must present a professional and helpful image to all employees and guest. The ability to maintain confidentiality is essential. Position has direct communications with Executive and Upper Management level employees on a daily basis.

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Travel Required

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Field-Based

Relocation Assistance Available

We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing.

EOE/Minorities/Females/Veterans/Disabled