Job details

Executive Assistant, Healthy Communities

Overview:

Put your passion and skills to work for the planet. Climate change is the most urgent issue of our time, and we need people like you to help us build a vital Earth — for everyone.

We’re Environmental Defense Fund, a fast-paced nonprofit with a growing staff of more than 1,000 people in nearly 30 countries. We deliver game-changing solutions that cut climate pollution and strengthen people’s ability to thrive despite the effects climate change is already having. We work wherever we can have the most impact, from local communities to top companies to governments worldwide, and even in space.

Our culture, values and commitment to diversity make EDF an exciting and meaningful place to work. Every job here makes a difference. Won’t you join us?

Responsibilities :

Overall Function

The Executive Assistant provides executive-level support to the Senior Vice President and Associate Vice President of the Healthy Communities Impact Area in the Washington, DC Office. The Executive Assistant will maintain the calendar and travel for the SVP and AVP. She/he/they will also provide broad administrative support for the team including meetings management, expense reporting and project coordination as needed.

Key Responsibilities

Maintain busy calendar and arrange extensive travel for the SVP’s and AVP’s schedule effectively relative to short-term needs, long-term plan, and yearly goals
Act as coordinator and manage SVP’s day and workflow and maximize efficient use of SVP’s time
Prepare SVP for meetings including support with agenda setting, collecting and sharing supporting documentation, and researching background information
Keep informed about major initiatives; learn and stay abreast of current priorities as they relate to the SVP’s goals and strategy
Prepare written communications and correspondence on behalf of the SVP, including research as required
Screen emails. Take action on scheduling questions, redirect messages and field questions as appropriate
Organize meetings with internal staff as well as outside individuals and organizations
Facilitate expense reports, invoices, contracts, and other documents requiring SVP’s approval
Professionally handle confidential information including administration and personnel information
Act as liaison with other internal departments/programs and outside individuals and organizations and help to maintain strong key relationships
Assist other Healthy Communities team colleagues with expense reporting, meetings and special projects
Provide general administrative support to the team
Support the onboarding of new hires to the Healthy Communities Team
Provide input on executive administration best practices and partner with finance and operations staff to enhance processes and practices as needed
Participates in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address environmental and organizational challenges in alignment with EDF values.

Qualifications

At least 4 years’ experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management
Undergraduate degree preferred
Extremely organized and detail-oriented with a commitment to excellence
Proficiency with MS Office applications and impeccable technical skills
High comfort level with numbers and the ability to interpret budgets
Strong written and oral communication skills
Research-savvy; Internet and resource proficient
Good interpersonal skills, as this job requires frequent interaction with diverse individuals including board trustees and external partners
Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner
Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity
Intuitive, with a proactive focus on supporting the goals of the SVP and EGCC team staff
Formidable coordination ability in true partnership with SVP
Ability and maturity to manage up as well as down
Excellent judgment and discretion
Ability to focus, multi-task, prioritize and meet deadlines in a rapidly moving environment
Enjoys a team-oriented, fast-paced and entrepreneurial culture
Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.
Knowledge of environmental issues and/or policy is a plus

Pay Ranges:

We offer a strong total rewards package encompassing competitive salary, robust benefits, and professional development opportunities consistent with a modern global organization. We take into account factors such as candidate experience, skills, training, internal team equity and local norms.

The pay range for this role is shown below.

Please note that pay ranges are country specific. As a result, the stated currency is not meant be converted into any other currency.

Minimum Salary: USD $70,000.00/Yr. Maximum Salary: USD $76,500.00/Yr. EEO Information:

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Environmental Defense Fund Glassdoor Company Review

3.9

Environmental Defense Fund DE&I Review

No rating

CEO of Environmental Defense Fund

Fred Krupp

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By Environmental Defense Fund

Our mission is to preserve the natural systems on which all life depends. Guided by science and economics, we find practical and lasting solutions to the most serious environmental problems. We work to solve the most critical environmental proble...

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FUNDING

Nonprofit

INDUSTRY

Grantmaking & Charitable Foundations

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in New York, NY

DATE POSTED