Executive Assistant

Quadient helps people connect with what matters, thanks to solutions that enable our customers to create meaningful and personalized interactions. Want to commit your talent to an organization that truly values your contribution? Looking for a place where you can be a game changer, innovate, and unleash your true potential? We call it: The Power Of You.

We are looking for an Executive Assistant/Office Admin. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. While your administrative skills are top notch, you are also incredibly skilled at interacting with executive leadership and enjoy creating order out of chaos while working independently and with little supervision to ensure the COO has everything he needs to succeed.

Please note: This position is based out of Boston must report to the on site location at least 3 times a week.

The ideal candidate completes a broad variety of administrative tasks:

• Supports her executive/manager(s) by managing his email inbox and calendar, filtering out unnecessary meetings and communications, and scheduling meetings;

• Works closely and effectively with her executive/manager(s) to keep him well informed of upcoming commitments and responsibilities, following up appropriately;

• Plans and coordinates the annual schedule, including monthly, quarterly and annual meetings (accommodation, meetings, food, etc);

• Attends and coordinates senior leader meetings, including preparing materials, taking minutes, and following up on action items;

• Manages the coordination and booking of travel: flights, accommodations and ground transportation;

• Submits expenses and credit card reconciliations;

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures;

• Assists drafting communications coming from the executive/manager(s), for example weekly updates and announcements;

• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions;

• Other ad hoc responsibilities as required.

Requirements:

• 10+ years of experience supporting at the executive level.

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint and Teams) and Adobe Acrobat.

• Expert level written and verbal communication skills;

• Excellent interpersonal skills and the ability to build relationships with additional stakeholders throughout the organization;

• Excellent time management and calendar management skills, including the coordination of executive meetings;

• Well established personal organizational strategies and systems that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

• Ability to work with minimal supervision and guidance;

• Proven ability to handle confidential information with discretion.

EPIC sign off:

Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They make us EPIC. Together.

Benefits:

• Company subsidized Medical, Dental, and Vision Insurance

• 401(k) Retirement Plans –Company Match Offered

• Life & Disability Insurance –Company Sponsored

• Paid Vacation, Sick Leave, & 11 Company Holidays

• Career & Leadership Development

• Tuition Reimbursement Program

• Veteran Programs

• Company Sponsored Groups

We want Quadient to be a place where we are all able to bring our whole selves to work and where our differences are embraced and celebrated. We operate in diverse areas, cultures and communities; our customers are as unique as we are.

Quadient is an Equal Opportunity Employer, and all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

About Quadient

At Quadient, we exist to help organizations simplify the connection between their customers and what matters most. From mortgage approvals, medical results, and insurance claims, to accounts receivables, invoices and inbound packages.

Every day - we help companies manage over 788 million connections with their customers. Our award-winning solutions and best in class customer service are the reasons we have grown to become the driving force behind the world’s most meaningful customer experiences.

Disclaimers:

Quadient does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. Please do not forward resumes to our jobs alias, Quadient employees or any organization location. Quadient is not responsible for any fees related to unsolicited resumes.

US – Disclaimer: The above statements are intended to describe the general nature and levels of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

This position has a salary range of:

Quadient, Inc. has standard ranges for all U.S. - based roles, based on function, level, and scope, which are benchmarked against companies of similar size and growth-stage. To provide greater transparency to candidates, we share these targets on all job postings. Final salary offers are determined by multiple factors, which may include (but are not limited to) geographic location and candidate experience and expertise. As such, they may vary from the ranges listed.

Our Benefits Overview:

Company subsidized Medical, Dental, and Vision Insurance

• 401(k) Retirement Plan with Strong Company Match
• Life & Disability Insurance – Company Sponsored
• Paid Vacation, Sick Leave and 12 Company Holidays
• Career & Leadership Development
• Tuition Reimbursement Program
• Veteran Programs
• Company Sponsored Groups

About Quadient:

At Quadient, we exist to help organizations simplify the connection between their customers and what matters most. From mortgage approvals, medical results, and insurance claims, to accounts receivables, invoices and inbound packages. Quadient has been helping customers since 1924. (That’s right, almost 100 years!). We are the driving force behind the world’s most meaningful customer experiences. By focusing on four key solution areas including Customer Experience Management, Business Process Automation, Mail-Related Solutions, and Parcel Locker Solutions, Quadient helps simplify the connection between people and what matters. Quadient supports hundreds of thousands of customers worldwide in their quest to create relevant, personalized connections and achieve customer experience excellence. Every day - we help companies manage over 788 million connections with their customers. Our award-winning solutions and best in class customer service are the reasons we have grown to become the driving force behind the world’s most meaningful customer experiences. Because connections matter!

We want Quadient to be a place where we are all able to bring our whole selves to work and where our differences are embraced and celebrated. We operate in diverse areas, cultures and communities; our customers are as unique as we are. Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They make us EPIC. Together.

The above position statements are intended to describe the general nature and levels of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Quadient does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. Please do not forward resumes to our jobs alias, Quadient employees or any organization location. Quadient is not responsible for any fees related to unsolicited resumes.

Quadient is an Equal Opportunity Employer, and all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

If you need assistance with the application process, please email us at US.LOA.Accomodations@quadient.com.