Executive Assistant

Location: Onshore or Offshore Compatible

About Us: Bizly is a rapidly growing enterprise with a strong foothold in the Fortune 500 market. Our innovative AI-powered platform is set to revolutionize online event bookings. We're seeking an adaptable and resourceful Executive Assistant to provide comprehensive support to our CEO and potentially another executive. Join us in shaping the future of events.

Role and Responsibilities:

1. Efficient Executive Coordination and Support:

• Ensure CEO's daily schedule is optimized, protecting focused work hours and managing exceptions for urgent matters.
• Organize meetings with well-defined objectives, comprehensive background information, and insightful questions.
• Facilitate reporting with Bizly leaders, collecting and delivering timely updates.

1. Effective Partnerships and Communications:

• Source top talent by reviewing resumes, filtering for criteria, and presenting the best candidates to the CEO.
• Cultivate relationships with customers and partners through targeted email campaigns, arranging meetings.
• Assist in preparing monthly investor updates and quarterly board meetings.
• Collaborate with the CEO to generate compelling content and distribute it across social media channels.

1. Operational Excellence and Administrative Coordination:

• Collaborate with finance for timely payments and effective communication with vendors and customers.
• Assist in arranging travel and meetings, ensuring seamless logistics.
• Uphold the confidentiality, sensitivity, and secrecy required for the CEO's role.
• Utilize AI tools and tech proficiency (Slack, Canva, Google Docs) to expedite tasks and improve outcomes.

Qualifications:

• Exceptional writing skills and a high degree of professionalism.
• Proficiency in utilizing AI tools, including ChatGPT, for writing needs.
• Strong experience with Slack, Canva, Google Docs, and similar tools.
• Ability to work in East Coast hours at a minimum, with Pacific hours being preferred.
• Excellent organizational skills and an adaptable approach.
• Adept at maintaining confidentiality, sensitivity, and secrecy of CEO-level information.
• A sense of humor that complements a dynamic work environment.

Why Join Bizly:

By joining Bizly, you'll become an integral part of a pioneering company that's transforming the events and enterprise landscape. As an Executive Assistant, you'll play a pivotal role in driving efficiency, enabling growth, and contributing to a culture of innovation. We offer a dynamic, fast-paced work environment that values collaboration, learning, and excellence.

If you are a proactive and versatile professional with a knack for managing complex tasks and enhancing executive productivity, Bizly invites you to be part of our exciting journey.