Executive Assistant / Project Coordinator

Job Summary

The Executive Assistant / Project Coordinator   will be responsible for providing comprehensive executive administrative support and project coordination for two C-level members of the Executive Leadership Team (ELT). This role will be instrumental in providing effective leverage to these ELT members to enable them to achieve their department and enterprise objectives and responsibilities. The role scope will cover a broad spectrum to include running the leverage machinery, calendar management and scheduling, analyses and projects, presentation support and other daily leverage. This role will interact heavily with the Office of the CEO and the rest of the ELT in addition to key external constituents including the Board of Directors.

About the role: 

• Responsible for managing and operating the day-do-day administrative machinery to enable the ELT members to achieve their responsibilities. 
• Proactively plan the executive leaders’ calendars both short and long term, aligned with the department and enterprise strategic goals.
• Ensure that the leverage machinery for follow ups, deadlines, analyses, approvals operates excellently. 
• Manage a variety of special projects maintaining a high level of confidentiality.
• Own the management, coordination, and logistics of the ELT members’ operating cadence for their areas including all hands meetings, offsite events, team reviews, roundtables and one-on-one employee meetings/check-ins.
• Maintain and update Google Calendar in a fast-paced, multivariate environment for the C-suite executives.
• Drive administrative tasks including correspondence, drafting documents, spreadsheet work, presentations and document management/file organization. 
• Maintain employee database information and company policies. 

Requirements:

• Minimum of 5 years’ related experience supporting C-Suite executives, ideally in organizations that have scaled from early stage to mid-size or large, and/or with experience in smaller, entrepreneurial companies and large corporate environments.
• Bachelor's degree in Business Administration, Finance, Organizational Leadership, or Project Management or related field
• Proficiency in G-Suite, Slack, Greenhouse, Namely, and Asana with ability to learn and adapt quickly to new technologies
• Able to proactively anticipate needs and plan with a forward thinking approach
• Tough-minded, not afraid to push back or challenge while doing it with respect and the right “touch”
• Strong interpersonal skills able to interact effectively with diverse groups of people & leaders at all levels internally and externally

About you: 

• Goal oriented, can think at a higher level, connect dots and synthesize information well
• Strong critical thinking and problem solving, independent judgment and sound decision making
• Can juggle multiple and competing priorities effectively, good at prioritizing with excellent organizational skills (utilizes systems and processes to manage scope of work)
• Learner mindset, open to feedback and coaching, self-aware and wants to continuously improve
• Can hold self and others accountable to delivering on commitments

Compensation range: $75,000 - $85,000 with 10% bonus

About Techstars

The Techstars worldwide network helps entrepreneurs succeed. Founded in 2006, Techstars began with three simple ideas—entrepreneurs create a better future for everyone, collaboration drives innovation, and great ideas can come from anywhere. Now we are on a mission to enable every person on the planet to contribute to, and benefit from, the success of entrepreneurs. In addition to operating accelerator programs and venture capital funds, we do this by connecting startups, investors, corporations, and cities to help build thriving startup communities. Techstars has invested in more than 3,000 companies that today have a combined market cap valuation of $79 Billion. www.techstars.com

Techstars is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, sex, age, national origin, religion, physical or mental handicaps or disabilities, marital status, Veteran status, sexual orientation, gender identity nor any other basis prohibited by law.

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