Executive Assistant To CEO

We offer a flexible working policy that supports the health and well-being of our iManage employees. As an organization, we value collaborating and learning from our peers in person, while providing the necessary flexibility for our employees to have a meaningful work-life balance. Please reach out to learn more.

Being an Executive Assistant at iManage means…

You will be working directly with our Chief Executive Officer to help bring organization to the busy schedules of our team. You will provide invaluable support to our CEO while interacting with various departments and leaders across the company as well as with member companies and external partners. You will bring your strong attention to detail, organizational skills, and ability to meet multiple deadlines across our global team.

You will help to drive improvements and build more capacity for our leadership team to tackle our business priorities. You will manage multiple tasks across our leadership team with your advanced planning and communication experience. You will operate with flexibility and composure in our team environment and build strong relationships both inside and outside of our Executive team.

This position will be expected to be on-site in our Chicago headquarters two times per week (on average but can change based on priorities) to best support our team.

iM Responsible For…

• Prioritizing our CEO’s calendar management and helping to schedule activities for leaders (and teams) across multiple locations
• Planning and managing domestic and international travel
• Managing expense report coordination and submission
• Organizing and assisting with team activities (meetings, all-hands, off-site, social events, etc.)
• Helping to build processes that drive efficiency in planning, reporting and communication across our team
• Providing ongoing status and updates around requested action items, and escalating issues when encountering roadblocks
• Finding more efficient ways to create processes that will help maximize our team’s time, including weekly reporting, goal tracking and team meetings
• Handling sensitive and confidential information with the utmost care
• Supporting additional duties as assigned by the executive team

iM Qualified Because I Have…

• Bachelor’s degree preferred but not required
• Minimum of 5 years’ experience supporting senior-level leadership
• Experience in calendar management, travel booking, and a passion for planning
• Impressive organizational skills and know the importance of implementing systematic processes
• Excellent verbal and written communication skills
• A positive, dynamic, and professional personality that enjoys working in a collaborative work environment
• A strong attention to detail and ability to follow through assignments until results are achieved
• Knowledge of Microsoft Office Suite (Outlook is a must!), Zoom video platform and Concur expense reporting

Don't meet every qualification listed above? Studies show that women and people of color are less likely to apply to jobs unless they meet all qualifications. At iManage, we are committed to building a diverse and inclusive environment, and encourage everyone to show up as their full authentic selves. We welcome those that come with a growth mindset and a hunger for learning; so, if you are excited about this role but your past experience doesn't align perfectly with every qualification we encourage you to apply anyways!

iM Getting To…

• Join a supportive, experienced team with an inclusive, encouraging, and vibrant culture.
• Have flexible work hours that allow me to balance my ‘me time’ with my work commitments.
• Collaborate in a modern open plan workspace, with a gaming area, free snacks, drinks and regular social events.
• Focus on impactful work, solving complex, real challenges utilizing the latest technologies and protocols.
• Own my career path with our internal development framework. Ask us more about this!
• Learn new skills and earn certifications with access to unlimited courses in LinkedIn Learning.
• Join an innovative, industry leading SaaS company that is continuing to grow & scale!

iManage Is Supporting Me By...

• Creating an inclusive environment where I can help shape the culture not just by fitting in, but by adding to it.
• Providing a market competitive salary that is applied through a consistent process, equitable for all our employees, and regularly reviewed based on industry data.
• Rewarding me with an annual performance-based bonus.
• Offering comprehensive Health/Vision/Dental/Life Insurance, and a 401k Retirement Savings Plan with a company match up to 4%.
• Giving access to HealthJoy, a healthcare concierge service, to help me maximize my health benefits.
• Granting enhanced leave for expecting parents; 20 weeks 100% paid for primary leave, and 10 weeks 100% paid for secondary leave.
• Providing me with a flexible time off policy to take the time off that I need. Be it for vacation, volunteering, celebrating holidays, spending time with family, or simply taking time to recharge and reset.
• Caring for my mental health and well-being with multiple company wellness days and free access to the Healthy Minds app for mindfulness, meditation and more.

About iManage…

iManage is dedicated to Making Knowledge WorkTM. Over one million professionals across 65+ countries rely on our intelligent, cloud-enabled, secure knowledge work platform to uncover and activate the knowledge that exists inside their business content and communications.

We are continuously innovating to solve the most complex professional challenges and enable better business outcomes; Our work is not always easy but it is ambitious and rewarding.

So we’re looking for people who love a challenge. People who are happiest when they’re solving problems and collaborating with the industry’s best and brightest. That’s the iManage way. It’s how we do things that might appear impossible. How we develop our employees’ strengths and unlock their potential. How we find meaning in everything we do.

Whoever you are, whatever you do, however you work. Make it mean something at iManage.

iManage provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Learn more at: www.imanage.com

Please see our privacy statement for more information on how we handle your personal data: https://imanage.com/privacy-policy/

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