Executive Assistant to CFO/CCO

Description:

This Executive Assistant opportunity will work to support Medica’s Chief Financial Officer and Chief Clinical Officer and will have a variety of responsibilities ranging from calendar management, event planning, preparing executive documents, and will also be cross trained for Board of Directors support.

Additional Key Accountabilities may Include:

• Organizing and scheduling appointments as well as various meetings
• Meeting support: preparing materials, coordinating room arrangements including technology
• Booking travel arrangements and facilitating expense reporting
• Presentation creation
• Serving as a main point of contact for internal and external clients

This collaborative position will work out of our Minnetonka, MN office and will have the opportunity to partner with other administrative professionals across the organization.

Successful candidates will have strong interpersonal skills with a professional demeanor and sound judgement with discretion while managing sensitive or confidential information.

Qualifications:

• High School Diploma, or equivalent; Associate’s degree preferred
• 4+ years of related experience required
• Demonstrated experience supporting leadership at a Director level or above with the ability to manage multiple calendars required
• Experience supporting multiple executives within a fast-paced environment
• Experience arranging WebEx virtual meetings and teleconferences required
• Previous background working within and maintaining confidential information required

Skills and Abilities:

• Must possess strong organizational, time management, verbal and written communication skills
• Excellent conflict resolution skills and able to work under pressure
• Resiliency and ability to adjust to dynamic situations
• Ability to self-initiate, offer creative alternative thinking to develop and implement cost and performance efficiencies
• Strong interpersonal and relationship-building skills
• Thorough understanding of technical, operational and administrative processes
• Decision-making and analytical skills
• Excellent project management skills
• Excellent computer skills (Microsoft Office Suite)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)