Executive Assistant

Introduction to the job

ASML US brings together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy-efficient microchips. We design, develop, integrate, market and service these advanced machines, which enable our customers - the world’s leading chipmakers - to reduce the size and increase the functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics. Our headquarters are in Veldhoven, the Netherlands, and we have 18 office locations around the United States including main offices in Chandler, Arizona, San Jose and San Diego, California, Wilton, Connecticut, and Hillsboro, Oregon.

This position reports to the Vice President of US Development and Engineering in San Diego. We are seeking a highly motivated, self-starter who can provide effective support and organization to the Development and Engineering Team.

Role and responsibilities

• Provide administrative support to Directors and employees.

• Assist with domestic and international travel plans.

• Manage All Employee Meetings and Offsite meetings which may include logistics, agendas/materials, onsite support and event management.

• Maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.

• Maintain confidentiality of all corporate, personnel and research matters.

• Independently manage multiple projects and determine priorities in a rapidly changing environment.

• Support and monitor Program Review meetings including conference room booking and events.

• Assist planning of program or team celebrations.

• Coordination and alignment with offices in The Netherlands.

• Perform responsibilities with a high degree of discretion and initiative.

• Work in collaboration with other support staff as needed to meet business needs.

• Contribute to the team by living the corporate values of challenge, collaborate, care.

Education and experience

• Associate degree or equivalent experience.

• 5 years of hands-on administrative experience in a large, complex, fast-paced organization.

• Experience working in matrix organizations or technical/engineering companies.

• Proficiency in Microsoft Office: Outlook, Word, Teams, Excel, PowerPoint.

• Experience maintaining SharePoint files and sites a plus.

• Experience interacting in both digital and in-person collaboration settings.

• Demonstrated strengths in multi-tasking, prioritizing work, and meeting commitments.

• Excellent planning, organizational, and written and verbal communication skills.

Skills

Working at the cutting edge of tech, you’ll always have new challenges and new problems to solve – and working together is the only way to do that. You won’t work in a silo. Instead, you’ll be part of a creative, dynamic work environment where you’ll collaborate with supportive colleagues. There is always space for creative and unique points of view. You’ll have the flexibility and trust to choose how best to tackle tasks and solve problems.

To thrive in this job, you’ll need the following skills:

• Open, clear, concise and professional communication.

• Attention to detail and continuous improvement mindset.

• Self-motivated and flexible to changing priorities.

• Effective team player, decisive, able to set priorities, give direction, influence without power, and be creative in managing a large and diverse range of stakeholders.

• Ability to complete assignments with attention to detail and high degree of accuracy.

• Work according to a strict set of procedures within the provided timelines.

Diversity & Inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information

Responsibilities:

• Routinely required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch.

• Occasionally required to move around the campus.

• Occasionally lift and/or move up to 20 pounds.

• May require travel dependent on business needs.

• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R. § 730, et seq.). Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require ASML to proceed with candidates who are immediately eligible to access controlled technology.

EOE AA M/F/Veteran/Disability

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The current base annual hourly range for this role is currently $25.96-$43.27. Pay scales are determined by role, level, location and alignment with market data. Individual pay is determined through interviews and an assessment of several factors that that are unique to each candidate, including but not limited to job-related skills, relevant education and experience, certifications, abilities of the candidate and pay relative to other team members. Our recruiters can share more information about our bonus program, benefits and equity during the hiring process.