Executive Support Specialist

SMS is seeking Executive Support Specialist working at Ft Belvoir, VA . Supporting US Army Program Executive Office Enterprise Information Systems (PEO EIS), Product Manager Defensive Cyber Operations (PM DCO), and Product Lead Allied Information Technology (PL AIT)

As a dynamic systems integrator, SMS offers proven solutions in engineering, operations, cybersecurity, and digital transformation. With expertise in modernizing and optimizing legacy infrastructure and systems, ensuring operational efficiency, and designing, implementing, and managing secure environments, SMS supports business and mission goals with proficiency, quality, and integrity.

SMS has been serving the advanced information technology needs of the federal government since 1976, delivering talented teams and innovative, cost-effective solutions and services to support our customers’ missions for more than 40 years. SMS is headquartered in McLean, Virginia, with offices and on-site operations at customer locations throughout the United States. For additional information on SMS, visit www.sms.com.

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PEO EIS AIT Executive Support for a position based on Ft Belvoir, VA. This person will provide executive support to customers that oversee the area of C5ISR projects.

Candidate will work on Ft Belvoir in person on Tuesday and Thursdays.

Primary responsibilities:

• Updating and keeping track of Teams/calendar invites
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Draft, review and send communications on behalf of customer executives
• Prioritize emails and respond when necessary
• Managing executive travel through Defense Travel System (DTS)
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Presenting and sharing screen for executive meetings through MS Teams
• Calling in IT trouble tickets for executives
• Ensure briefing content is up to date and printed if necessary
• Performing minor project management duties including knowledge management
• Maintaining comprehensive and accurate records
• Taking clear meeting minutes to publish
• Coordination of meetings for leadership
• Keeping track of all AIT / Army Templates and Letterheads
• Ensuring executive deliverables are turned in on time.
• Updating / maintaining org charts
• Assisting with scheduling develop yearly trade show calendar
• Event planning with informal group meetings, luncheons, and other events.

Desired Additional Requirements:

• FMS / Security Cooperation experience
• Experience with event planning for informal group meetings and sessions