Job details

Expense Reporting Administrator

Worker Type

Regular

Job Description

Summary

Expense Reporting Administrator is primarily responsible for the expense reimbursement process, system data entry and reporting and compliance with Travel and Expense Policies

Position Responsibilities

Ensures efficient operation, data update and data integrity/reconciliation of the Automated Expense Reporting (AER)
Conducts training sessions with new employees and others, as needed, on Automated Expense Reporting and Travel Website
Ensures compliance with the travel & entertainment policy; Monitors corporate credit card reconciliations
Creates & maintains training videos and manuals as needed
Updates employee data, chart of account information, workflow routings, validation rules & policy guidelines
Works with DBT to develop reports to ensure necessary information is captured at reporting periods
Maintains the P-Card program system
Performs necessary functions and tests of controls to ensure compliance with Internal Controls over Travel and Expense Reporting
Works on assignments requiring initiative and effective time management
Other duties as assigned

Basic Qualifications (Required Skills & Experience)

High School diploma or GED equivalent is required
Minimum 4 – 6 years of relevant experience (i.e. database/systems administration) is required or equivalent combination of education, training, and experience
Experienced in an automated Expense Report Program(s) environment
Demonstrated strong computer skills and proficiency in MS Office as well as database systems
Attention to detail and ability to work efficiently while prioritizing workload
Communicates effectively with internal and external customers. Is customer-service oriented

Other Qualifications & Desired Competencies

Associates degree or higher
Strong problem-solving, analytical, interpersonal and communication skills (verbal & written)
Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
Displays strong initiative and drive to accomplish goals and meet company objectives
Takes ownership and responsibility for current and past work products
Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
Focuses on teamwork, collaboration and puts the success of the team above one's own interests

Physical Demands

Ability to work in an office environment (Constant)
Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

Special Requirements

U.S. Citizen or U.S. Permanent Resident (Green Card holder) required, per ITAR definition

The salary range for this role is:

$24 - $35

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit:

http://www.avinc.com/myavbenefits

We also encourage you to review our company website at

http://www.avinc.com

to learn more about us.

Principals only need apply. NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may apply.

ITAR

U.S. Citizenship required

AeroVironment Glassdoor Company Review

3.5