Executive Assistant III

California - Los Angeles

Fanatics Collectibles – Fanatics Live /Seasonal /On-Site

Company Overview

Fanatics is building a leading global digital sports platform. The company ignites the passions of global sports fans and maximizes the presence and reach for hundreds of sports partners globally by offering innovative products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans, a global partner network with over 900 sports properties, including major national and international professional sports leagues, teams, players associations, athletes, celebrities, colleges, and college conferences, and over 2,000 retail locations, including its Lids retail business stores. 

As a market leader with more than 18,000 employees, and hundreds of partners, suppliers, and vendors worldwide, we take responsibility for driving toward more ethical and sustainable practices. We are committed to building an inclusive Fanatics community, reflecting and representing society at every level of the business, including our employees, vendors, partners and fans. Fanatics is also dedicated to making a positive impact in the communities where we all live, work, and play through strategic philanthropic initiatives.

Fanatics Live and Marketplace are seeking a dynamic and self-motivated Executive Assistant to provide high-level administrative and strategic support to the CEO located in Los Angeles, CA. In this fast-paced environment, we are looking for an individual who is detail-oriented, thrives in a team setting with minimal supervision, and is passionate about contributing to the growth of a business with offices spanning multiple time zones.

This will be a 6-month contract to cover a leave of absence, with the potential for a full-time role within the business at the end of term.

What you'll do...

• Calendar Management: Efficiently manage the CEO's schedule, including organizing internal/external meetings, offsites, and travel arrangements. Coordinate with Family Office assistant on external engagements.
• Prioritization: Help the CEO prioritize tasks, manage time effectively, and focus on key strategic initiatives.
• Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items from leadership meetings. Keep track of important deadlines and commitments.
• Project Coordination: Assist in coordinating and tracking various projects led by the CEO, ensuring timely completion and alignment with organizational goals.
• Information Management: Maintain confidentiality and organize sensitive information, documents, and emails. Prepare briefing materials for meetings and presentations in conjunction with the head of Strategy.
• Communication: Act as a primary point of contact between the CEO and internal/external stakeholders. Handle emails, calls, and correspondence with professionalism and discretion.
• Travel Arrangements: Coordinate travel logistics, accommodations, and itineraries for business trips, ensuring a seamless and comfortable experience for the CEO.
• Event Coordination: Support in organizing company events and special initiatives led by the CEO.

Who you are...

• Bachelor's degree
• Proven experience as an Executive Assistant, preferably in a fast-paced tech environment
• Understands priorities and exercises sound judgment to make appropriate trade-offs
• Must have strong business acumen, be well-organized, have great time management skills and ability to multi-task within a dynamic, start-up culture
• Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Proficient in the Microsoft Office Suite and Google Workspace. Experience with Slack and ClickUp a plus
• Cheerful demeanor with a positive and upbeat attitude. Ability to thrive in a dynamic and fast-changing startup environment
• Proactive, organized, multi-tasking individual who is self-directed
• Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity

$88,000 - $120,000 a year

The salary range for this position is $88,000- $120,000 which represents base pay. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics or Fanatics Brand email address. For added security, where possible, apply through our company website at www.fanaticsinc.com/careers

Tryouts are open at Fanatics! Our team is passionate, talented, unified, and charged with creating the fan experience of tomorrow. The ball is in your court now.

Fanatics is committed to responsible planning and purchasing (RPP) practices, working with its business partners across its global and multi-layered supply chain, to ensure that planning, sourcing, and purchasing decisions, along with other supporting processes, do not impede or conflict with the fulfillment of Fanatics’ fair labor practices.

NOTICE TO CALIFORNIA RESIDENTS/APPLICANTS: In connection with your application, we collect information that identifies, reasonably relates to or describes you (“Personal Information”). The categories of Personal Information that we collect include your name, government issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information.  We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or other types of positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. For additional information on how we collect and use personal information in connection with your job application, review our Candidate Privacy Policy-CA