Records Information Specialist III

Overview

FedWriters is building a team to support the EPA's transition from paper-driven to digital environments.  The Records Management Specialist III provides technical support for records management programs, dockets, records center operations, and other information services under the supervision of a Records Information Manager. This role focuses on executing records management tasks, supporting digitization efforts, and assisting EPA staff with records-related needs.

FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by Washington Post, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location:

On-Site: This full-time on-site position will work Monday through Friday, 7:30 a.m. to 4:00 p.m. at EPA Region 6 Headquarters, 1201 Elm Street, Suite 500, Dallas, Texas 75270.

Responsibilities

• Provide technical support for records management programs, dockets, and records center operations
• Collect and inventory records related to EPA programs, including CERCLIS sites, RCRA facility files, maps, mixed media, and administrative/legal records
• Process and maintain records in accordance with EPA Records Schedules and retention requirements
• Support the daily maintenance of the Records Center by updating files, preparing folders, and maintaining the Records Tracking System (RTS)
• Assist with preparing records for digitization and transfer to the National Digitization Center using the Paper Asset Tracking Tool (PATT)
• Respond to record requests by searching for and retrieving materials for EPA staff and authorized personnel
• Ensure proper handling of Confidential Business Information (CBI) and Privacy Act materials
• Support the archiving process, including preparation of boxes and forms according to NARA guidelines
• Assist with semi-annual visual audits of Records Center holdings
• Help maintain records center documentation, including operations manuals and user guides
• Provide training and guidance to EPA staff on records management procedures
• Assist with preparation of regular reports on records management activities

Qualifications

• Three (3) years of records management experience
• Experience with at least one automated information system
• Knowledge of federal records management regulations, policies, and standards
• Familiarity with records tracking systems and digital records management tools
• Experience with handling sensitive information (CBI/Privacy Act)
• Attention to detail and strong organizational skills
• Good communication skills
• Ability to lift and move items weighing up to 45 pounds
• Ability to reach over 6 feet high to access records
• College degree preferred but not required
• Must complete and pass a background investigation

FedWriters is an Equal Opportunity Employer, including disability/vets. 

Why Join Our Team

At FedWriters, we place the highest importance on creating an exceptional employee experience. As part of our rapidly growing company, you'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range (Compensation will be determined based on the candidate's skills, qualifications, experience, and other relevant factors)