File Room Coordinator - Financial Pacific Leasing

Are you a master of organization? Do you have a passion for alphabetizing and categorizing? If so, we are looking for Y-O-U! Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your skills and experience.

The Company: Financial Pacific Leasing, a subsidiary of Umpqua Bank, is a direct provider of small-ticket commercial equipment leases. Our employees are smart, hardworking and fun! We believe that quality service, innovative products, and strong relationships are the key to success for all businesses.

The Position: We’re looking for a File Room Coordinator to join our team in our Federal Way, WA office. This position is responsible for maintaining company lease files, assists management as required, and performs all other duties as assigned by management.

Responsibilities include, but are not limited to:

• Efficiently files and retrieves lease files and documents as required or requested in a timely and accurate manner.
• Maintains existing file system of lease files allowing for prompt retrieval of files.
• Scans and indexes miscellaneous documents accurately and timely as necessary. Disposing or filing the documents according to department procedure.
• Maintains professional relationship with outsourcing company. May review billing statements.
• Works as a liaison between departments and outsourcing company to ensure all file destruction is kept up to date. Ensures the companies list of destruction documents and boxes are kept up to date.
• Prepares boxes of disposed files to be stored off site with outsourcing company. Orders the pick-up and return of boxes with outsourcing company when needed.
• Prepares and organizes disposed files, transfers disposed files according to procedures.
• Processes all incoming and outgoing mail. Will assist in the process of the overnight packages when needed.
• Maintains work area in a neat and well-organized manner to allow for prompt location and retrieval of files.
• Insures loose documentation is appropriately stored.
• Provides highest level of Customer Service to all lessees, vendors, brokers and staff.
• Maintains confidentiality of all company information.
• Regular and predictable attendance and punctuality.
• Performs all other duties as assigned by management.

Requirements:

• High School Diploma or equivalent.
• Good organizational skills.
• Effective interpersonal skills including excellent verbal and written communication.
• Strong work ethic.
• Team and goal oriented.
• Regular and predictable attendance and punctuality.

The Location: Financial Pacific Leasing is based in Federal Way, WA. We’re close to the bus line and offer carpool incentives!

Why FP?

• Competitive benefits package!
• 401(k) company match!
• Recognition program!
• Thriving company culture!

Compensation & Benefits:

We offer a competitive total rewards package including base salary and comprehensive benefits. The annualized range for this role is $37,440.00 - $37,960.00, and the pay rate for the successful applicant depends on a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, and education. The role may be eligible for performance-based incentive compensation and those details will be provided during the recruitment process.

We offer eligible associates cost-effective benefit options including comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, paid time off for vacation, illness, volunteerism, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.