Events Coordinator

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

Position Overview

We are seeking a highly organized, quick-thinking, and enthusiastic Events Coordinator to join our team. This role is crucial in ensuring the smooth execution of our extensive event calendar and supporting our event managers in delivering exceptional experiences.

• Book and coordinate all travel arrangements for employees and speakers attending events when needed
• Pack and organize event swag, materials, and crates for all events
• Track and associate leads with the appropriate events
• Ensure timely delivery of all assets to event hosts
• Assist event managers in completing various tasks related to event planning and execution
• Potentially staff events as needed
• Execute pre-event, during-event, and post-event tasks to ensure flawless execution
• Take meeting notes for all event meetings and track tasks for team members
• Support the planning and execution of 150+ trade shows, 22 Utah Jazz games, 12 field marketing events, 4 mini customer conferences, and 1 major customer user conference

• Bachelor's degree in Event Management, Marketing, or related field (or equivalent experience)
• 1+ years of experience in event coordination, assistant, or project management related role
• Exceptional organizational and multitasking skills
• Strong attention to detail and ability to work under pressure
• Excellent communication and interpersonal skills
• Quick learner with a passion for the events industry and/or marketing
• Ability to manage multiple projects simultaneously
• Strong problem-solving skills and ability to think on your feet
• Excellent time management and prioritization skills
• Team player with the ability to work independently when needed
• Willingness to travel and work flexible hours as required by event schedules
• Knowledge of marketing and sales processes
• Experience with task and lead tracking systems
• Familiarity with the tech industry and B2B events

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at legal@filevine.com

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive 

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Ergonomic and height-adjustable workstations for onsite employees

- Opportunity to learn from a dedicated leadership team

- Centrally located open office building in Sugar House

- Top-of-the-line company swag

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