Accounts Payable Specialist

The Accounts Payable Specialist at Filtration Group is responsible for managing the accounts payable process, which includes reconciliation of vendor statements against payments, preparing weekly AP aging reports, and ensuring timely invoice payments. The role also entails maintaining vendor accounts, preparing journal entries, and assisting with month-end reporting, all while communicating effectively with internal teams and vendors.

To be considered for the Accounts Payable Specialist position at Filtration Group, candidates should possess a minimum 4-year degree in Accounting, Finance, or Business, along with at least two years of relevant experience in accounts payable. Preferred qualifications include ERP experience, especially in Microsoft Business Central, along with a strong proficiency in Microsoft Excel and excellent analytical and interpersonal skills.

The work environment for the Accounts Payable Specialist at Filtration Group is fast-paced and dynamic, reflecting the company’s commitment to innovation in the filtration industry. You will collaborate closely with cross-functional teams, contributing to a culture of teamwork and productivity, while also having the freedom to take the initiative on projects, which is highly encouraged.

Filtration Group values professional growth and offers various opportunities for career advancement. As an Accounts Payable Specialist, your role is critical, and successful performance can lead to upper-level positions within the finance department or other areas of the company, along with ongoing training and development programs to enhance your skills.

As an Accounts Payable Specialist at Filtration Group, you can expect a competitive salary ranging from $65,000 to $75,000 annually, with the potential for a performance-based bonus of up to 7%. In addition, the company offers generous paid time off, 401(k) plans with company match, and comprehensive health benefits to ensure you have a balanced work-life experience.

When answering this question, focus on specific examples from your past experience where you managed invoice processing, reconciled vendor statements, or prepared AP reports. Highlight your attention to detail and any specific software or ERP systems you used, such as Microsoft Business Central, to demonstrate your fit for the role.

In this response, emphasize your time management skills. Discuss how you assess urgency based on payment deadlines, vendor relationships, and the overall workflow. You can also mention any tools or methods you use to keep organized, ensuring that you meet deadlines effectively.

When discussing a challenging situation, choose a scenario where a discrepancy arose or a vendor required urgent communication. Explain the steps you took to identify the issue, how you interacted with the vendor and internal teams, and the final outcome to show your problem-solving skills.

Mention your familiarity with Microsoft Excel and other accounting software, particularly ERP systems like Microsoft Business Central. Highlight specific functions or reports you have created that contributed to process efficiency and accuracy in past roles.

To ensure accuracy, talk about your workflow for verifying data entries, performing reconciliations, and double-checking reports before submission. Mention any tools or strategies you use to minimize errors, such as using automated features in accounting software.

In your answer, explain Generally Accepted Accounting Principles (GAAP) and how they guide accurate financial reporting and compliance. Discuss your understanding of how following GAAP affects accounts payable responsibilities, ensuring regulatory adherence and financial integrity.

Describe your communication approach, focusing on prompt and clear responses. Explain that you maintain documentation for all payments and provide regular updates to vendors, reinforcing trust and good relationships while ensuring efficient processing.

Think about a specific process improvement you implemented within your accounts payable work. Explain the challenge, what steps you took to streamline the process, and the positive impact it had on the department, such as reduced processing times or improved accuracy.

Discuss your dedication to continuous learning, whether through online courses, professional organizations, or staying updated with industry news and accounting standards. Mention any recent training you’ve completed that demonstrates your commitment to remaining informed.

In your response, share your enthusiasm for the role along with how Filtration Group's mission to improve health and safety aligns with your values. Highlight your relevant skills and depict how you see yourself contributing to the company’s success while continuing to grow in your accounting career.