Finance Coordinator

About The State University of New York :

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2022, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum. To learn more about how SUNY creates opportunities, visit www.suny.edu.

Job Description:

The State University of New York (SUNY), the nation's largest and most comprehensive system of public higher education, invites applications for a Finance Coordinator in the Office of the New York Small Business Development Center (NYSBDC) in Albany, NY. The mission of NYSBDC is to provide customized solutions through advisement, education, research and advocacy for Entrepreneurs, Innovators and the Small & Medium Enterprise community. This position will report directly to the Associate State Director of Operations and Finance for the NYSBDC. The individual in this position coordinates the finance activities of the SBDC, as well as the human resource activities of the Lead Center. The individual manages the finance department at the central office and their support of both the central office and the regional center finances.

Additional duties and responsibilities include:

• Assist with all finance and central office human resource activity for a portfolio of awards which includes multiple sources of funding and fiscal years.
• Prepare and file various repo11s with management staff and sponsors. This includes an in-depth reconciliation of expenses, cost share from SUNY and internal and external sources, and program income
• Ensure financial compliance with sponsors, University and Research Foundation policies, and SUNY System Administration policies.
• Conduct annual financial reviews at regional centers to ensure compliance with SUNY, Research Foundation for SUNY (RF), sponsor and 0MB policies and guidelines. Review transactions and controls and make recommendations where appropriate
• Prepare reports for network budget review and planning
• Monitor expenditures and budgets of central office and prepare reports
• Assist with human resource activity with RF SUNY and SUNY System Administration and assist with internal SBDC HR processes and policies and office standard practices and guidelines. Assist and confirm all documentation is prepared or updated, reviewed and request submitted
• Oversee accounts payable and receivable. This includes invoice/payment review, reconciliation, primary authorization, processing and reporting
• Supervise SBDC finance assistant and fiscal activities of the program
• Collaborate with staff to prepare applications in response to RFPs
• Assist with SBA financial reviews, as well as other internal or external audits
• Develop and conduct presentations financial updates, process and regulations as needed
• Propose revisions and/or improvements to fiscal accountability as appropriate
  

Requirements:

Minimum Qualifications:

• Bachelors degree in business, management, or related field
• Three to five years' experience in Financial Management
• Knowledge of OMB guidelines
• Knowledge of New York State purchasing guidelines and contracts
• Experience in finance and budgeting
• Experience and knowledge of RFPs and grant or cooperative agreement application development
• Proficient in Microsoft Word and Excel
• Strong organizational skills including an attention to detail, as accuracy is imperative, and the ability to meet deadlines
• Strong oral and written communication skills including the ability to prioritize and multi-task in a fast-paced work environment
  

Preferred Qualifications:

• Master's degree
• Experience in sponsored fund administration, preferably in a state, federal or university environment

Additional Information:

Salary: Commensurate with qualifications. Excellent Benefit Package which includes; NYS health insurance, free dental and vision, competitive retirement options, tuition assistance and generous vacation, sick and holiday accruals. Strong emphasis on work-life balance.

Applicants must be currently authorized to work in the United States on a full-time basis.

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and three professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.