Job details

Executives' Assistant - Remote Position

The Executive Assistant will provide high-level administrative support to the CEO and senior executives. This role requires someone with good organizational skills, the ability to prioritize tasks, and a proactive approach to managing the daily operations of executive functions. The Executive Assistant will handle confidential information with discretion, coordinate schedules, and facilitate communication between executives and internal/external stakeholders.

Key Responsibilities:

Calendar Management: Organize and manage the executive’s daily schedule, including meetings, travel arrangements, and events.
Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle correspondence, including email management, phone calls, and letters.
Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items.
Travel Management: Arrange travel itineraries, accommodations, and logistics for both domestic and international trips.
Document Preparation: Draft, review, and edit reports, presentations, and other documents on behalf of the executive.
Project Management: Assist in the management of key company projects, track deadlines, and ensure timely completion of deliverables.
Event Coordination: Plan and coordinate company events, meetings, and executive off-site activities.
Expense Reporting: Prepare and submit expense reports for the executive and ensure proper documentation and reimbursement.
Confidentiality: Maintain confidentiality in all communications and sensitive information.
Ad Hoc Tasks: Provide general administrative support and handle special projects as needed.

Qualifications:

Experience: No prior experience required
Education: Bachelor’s degree in Business Administration or a related field preferred.
Skills:
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other project management tools.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- High level of professionalism and discretion in handling confidential information.
Attributes:
- Proactive, detail-oriented, and highly organized.
- Able to work under pressure and adapt to rapidly changing environments.
- Strong problem-solving abilities and the capacity to anticipate the executive’s needs.

Salary: Competitive, based on experience.

Flex Living Glassdoor Company Review

4.2

Flex Living DE&I Review

4.2

CEO of Flex Living

Michael Buggy and Raouf Yousfi

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What You Should Know About Executives' Assistant - Remote Position, Flex Living

If you're looking for a dynamic and rewarding role, the Executives' Assistant position at our London office offers just that! In this remote position, you'll provide high-level administrative support to the CEO and senior executives, making every day an exciting challenge. You'll hone your organizational skills and learn to juggle a variety of tasks ranging from calendar management to travel arrangements. Your proactive approach will shine as you coordinate meetings, facilitate communication, and handle sensitive information with discretion. Imagine being the linchpin that keeps everything running smoothly, connecting the executive team with key stakeholders, all while managing important projects and events. With no prior experience necessary, this is an excellent opportunity for recent graduates or individuals looking to step into a fast-paced executive support role. Your strong communication skills and proficiency in Microsoft Office Suite will be your allies as you draft reports and prepare presentations. This role also offers the chance to cultivate exceptional problem-solving abilities and adapt to an ever-changing environment. We're looking for someone detail-oriented and professional, eager to make a difference in a collaborative setting. If you're excited about taking on responsibility and growing alongside our talented team, the Executives' Assistant position could be a perfect fit for you. Join us on this journey and see your career soar!

Frequently Asked Questions (FAQs) for Executives' Assistant - Remote Position Role at Flex Living

What are the main responsibilities of an Executives' Assistant at our company?

As an Executives' Assistant in our company, your main responsibilities will include managing the CEO's calendar, coordinating meetings, arranging travel itineraries, and facilitating communication between executives and stakeholders. You'll be the backbone of our operations, ensuring that everything runs smoothly and on time.