Contract Administrator

COMPANY Summary

As a combined organization, Franklin Energy and AM Conservation Group, Inc. is undertaking what is perhaps the central challenge of our times – to help drive the transition to net-zero carbon economies while ensuring that no working families, businesses, or local communities are left behind. To do that, we are the utility industry’s top provider of turn-key energy efficiency and grid optimization programs and products, all of which contribute to reducing carbon and waste and, at the same time, free-up resources for creating more innovation investment and jobs. With over 30 years in business, we have more than 1,200 experts across the United States with warehouses on both coasts. The organization’s integrated in-house services provide deep personalization and insights, helping energy partners achieve their carbon-reduction and energy productivity goals. 

We believe the organization’s most “precious resources” are its people.  We pledge a relentless pursuit to embody a culture that acknowledges, recognizes, and infinitely seeks to understand the unique differences of its people.  We are committed to creating employee experiences that continually attract and embrace a multiracial, multicultural, and multigenerational workforce that promotes outstanding performance and mirrors our diverse partnerships, clients and communities we serve.

Position Summary

The Contract Administrator will provide support to the General Counsel and Corporate Counsel in the following areas: contract administration, coordination, and maintenance, contract drafting and review under supervision of legal counsel, assistance with corporate compliance and corporate governance matters, contract searches and filings, certificate of insurance requests, research and special projects.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Provide support contract lifecycle management, administer routine contract requirements, and provide contract triaging and assistance with post-execution contract management.
• Maintain contract management system and records and follow contract processes.
• Research contract issues under supervision of in-house counsel. Prepare, review, and negotiate various types of agreements, such as confidentiality, consulting, teaming, and subcontract agreements, statements of work, amendments and and other contract documents.
• Maintain relationships with internal stakeholders and provide support to operations with all steps of the contracting processes.
• Provide training to operations on the company’s contract process.
• Assist business clients with completion of questionnaires that may be required by client as part of the contracting process.
• Work closely with operations and in-house counsel to assess and take steps to minimize contracting risks to the organization.
• Develop legal process improvements and tools, such as workflow automation, checklists, standard operating procedures to improve efficiency of delivery of legal services.
• Respond to requests for historical data relevant to contracting, which may include active and expired contracts, amendments, extensions, and certificates of insurance.
• Assist General Counsel with corporate matters, risk management and insurance.
• Provide litigation support, including file set-up and maintenance.
• Support record retention processes and administration.
• Maintain entity compliance with secretary of state offices in states where the company is registered.
• Manage special projects outsourced to consultants or outside counsel.
• Undertake other ad hoc projects under supervision of counsel.
• Transmit legal correspondence.
• Complete administrative forms and tasks for in-house counsel.
• Support insurance application process, maintain insurance policy information, and request certificates of insurance.

Position Requirements

Education and Experience

• Degree or Certification required; Bachelors Degree preferred
• 3+ years contract administration, contract management, or procurement experience
• Paralegal certificate preferred but not required

Required Skills, Knowledge and Abilities

• Driven and self-motivated with a strong desire for learning
• Extremely organized with a strong sense of priority, urgency and commitment to deadlines
• Exceptional writing and verbal communication skills
• Ability to manage a heavy workload and prioritize multiple projects
• Ability to work independently while functioning well in a team environment
• Ability to understand general business operations, issues and dynamics beyond the scope of basic legal issues
• Ability to communicate effectively with members of other departments in order to support their functions as well as to assist them in supporting the legal staff
• Strong computer skills, including proficiency with Microsoft Office products (Word, SharePoint, PowerPoint & Excel)
• Committed to diversity and inclusion

Licenses & Certifications

• Valid driver’s license
• Paralegal certification preferred but not required

Travel Requirements

• Willingness to travel up to 5-10%

Estimated Wage Range: $50,000 - $70,000+

Physical Demands and Work Environment

• Required to sit, stand, walk; talk and hear; and ability to touch and handle tools and/or controls
• Ability to lift up to 10 pounds

Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.

An Equal Opportunity Employer

Franklin Energy implements the use of dash cams inside their fleet of leased vehicles because the Company believes video surveillance devices (Dash Cams) promote the safety of employees as well as security within the company vehicles. The Company will not use video surveillance (Dash Cams) for any unlawful purpose including monitoring employees or giving the impression of monitoring. Our Dash Cam Policy applies to all employees of the Company and temporary agency employees, regardless of whether an employee or temporary agency employee may be driving or riding in Company Vehicles. The primary use of Dash Cams is to assist in the protection and safety of employees and property, prevention, and detection of criminal offenses such as vehicle vandalism and break-ins and staged-accident fraud, defense of legal claims, driver exoneration, and driver training and improvement.