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Project Administrator

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Gannett Fleming TranSystems is seeking a Project Administrator to join our GeoDecisions Project Team in Mechanicsburg, PA! This role follows a hybrid work model, requiring regular attendance at our Mechanicsburg, PA office. Gannett Fleming TranSystems’

At GeoDecisions, it’s our people who make the difference. We understand the most creative solutions come from diverse teams – including our clients and partners – that engage in open conversations with active listening. Our inclusivity fuels innovation, imagination, and creativity.

Clients can depend on us to do what we say we will do. It’s how we become – and remain – trusted advisors.

What you’ll be challenged to do:

Gannett Fleming TranSystems is seeking a Project Administrator to support our Project Leadership Team. This role requires administrative and accounting skills, along with strong organizational abilities.

In this capacity, the successful candidate will be responsible for the following:

Project set up:

Develop work breakdown structure and budgets using input from fee proposals and enter data into accounting system.
Prepare electronic project folders.
Follow up to ensure timely receipt of contractual documents.
Support PMs in the creation and execution of subcontractor agreements.
Prepare and distribute Project Execution Plans.
Prepare and/or coordinate contractual documents for signatures.

Project life cycle duties:

Assist Project Managers with compliance with corporate Project Management and Quality Guidelines.
Revise budgets based on change orders, amendments, budget reallocations, etc. using internal accounting system.
Assist Project Managers with project-related invoicing tasks.
Support the Project Leadership Team in interpreting and monitoring project financial information.
Monitor Supplier invoices & prepare for processing.
Provide leadership to less experienced project administrative personnel.
Assist in training Project Manager’s on the administrative and financial aspects of project management.

Project close out:

Review contractual obligations/scope of work & deliverables with Project Managers.
Purge and archive records.
Meet with PMs and prepare Supplier Evaluations.

Other Duties:

Recommend improvements to processes with a focus on continual quality and efficiency improvements
Perform other administrative duties as requested.

What you will bring to our firm:

BS Degree in Accounting, Business Administration or related field.
5 years experience in a similar role.
Proficiency with the MS Office Suite including Word, Excel and PowerPoint with particular emphasis on complex Excel spreadsheet capabilities including pivot tables, formulas, and complex spreadsheets required.
Excellent written and verbal communication skills.
Excellent time management skills for deadline-driven functions and ability to handle multiple tasks at one time.
Ability to interface with all levels of personnel and management.
Possess a high level of attention to detail.
Capable of prioritizing your time, to make sure that things get done.
Strong attention to detail.
Comfortable working with remote teams and utilizing technology to maximize things like asynchronous communication and collaboration.

Compensation:The range for this position is salary range is $55,000 - $70,000. Salary is dependent upon experience and geographic location. Featured Benefits: • Hybrid (in-person and remote) work environment.• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.• Tax-deferred 401(k) savings plan.• Competitive paid-time-off (PTO) accrual.• Tuition reimbursement for continued education.• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations• Incentive compensation for eligible positions.

At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Gannett Fleming TranSystems is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems.

Location: Mechanicsburg, PAWorking Hours: 8 AM – 5 PMEmployment Status: Full-timeSalary Range: $55,000 - $70,000Salary dependent upon experience and geographic location

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$62500 / YEARLY (est.)

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$55000K

$70000K

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What You Should Know About Project Administrator, Gannett Fleming, Inc.

Join Gannett Fleming TranSystems as a Project Administrator in our vibrant Mechanicsburg, PA office and become a key player in our GeoDecisions Project Team! We’re all about collaboration and creativity, and we’re looking for someone just like you—organized, efficient, and ready to thrive in a hybrid work environment. Your day-to-day responsibilities will span across various project phases, starting with project setup where you’ll aid in developing work breakdown structures, budgets, and ensuring all necessary contractual documents are received promptly. You’ll support our Project Managers (PMs) by assisting with project invoicing and compliance with corporate guidelines, helping to keep everything running smoothly. A major part of your role will involve providing leadership to less experienced project administrative personnel, fostering an atmosphere of teamwork. You will utilize your administrative and accounting skills to interpret and monitor project financials, ensuring that our projects finish successfully and on time. You’ll also have the opportunity to recommend process improvements, enhancing our team's efficiency. You should bring along a BS Degree in Accounting or Business Administration, five years of experience in a similar role, and proficiency with the MS Office Suite, especially Excel. We believe in the importance of professional development and offer comprehensive benefits, including tuition reimbursement and a commitment to your growth. At Gannett Fleming TranSystems, we're dedicated to making a positive impact—not just for our clients, but for each other as well. Ready to make a difference? Join us!

Frequently Asked Questions (FAQs) for Project Administrator Role at Gannett Fleming, Inc.

What are the primary responsibilities of a Project Administrator at Gannett Fleming TranSystems?

As a Project Administrator at Gannett Fleming TranSystems, your primary responsibilities include assisting in project setup by developing work breakdown structures and budgets, supporting Project Managers with compliance and invoicing tasks, and helping to monitor project financial information throughout the project life cycle. You will also train less experienced team members and help with project closeout processes to ensure everything is aligned with contractual obligations.