Job details

Executive Assistant

Basic Qualifications :

Bachelor’s degree and a minimum of 3 years administrative, business, and/or technical support experience, or a minimum 10 years of Administrative Assistant experience with at least 2 years supporting senior level management. The best candidates will have a bachelor’s degree in management or business and 10 years relevant experience.

CLEARANCE REQUIREMENTS:
Ability to obtain a Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position:

General Dynamics Mission Systems (GDMS), a market leader and technology innovator, is seeking a talented and capable Executive Administrative Assistant to join our team. This position is responsible for providing a full range of executive administrative (EA) support to a Vice President. The EA will manage their calendar, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities so the Vice President and staff can focus on successfully running a business enterprise. The EA will organize and manage senior staff meetings, business meetings, strategy sessions, and special assignments as needed. Asa result, the EA must be flexible to work overtime and/or outside of normal business hours when necessary and must demonstrate maturity, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.

Responsible for the critical organization, prioritization, and scheduling for a company Business/Division Vice President
Prioritizes and coordinates their calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
Manages frequently changing schedules and appointments as well as coordination of projects and tasks
Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations.
Composes correspondence, captures meeting notes and action items, monitors internal/external communications, and addresses communications in an expeditious manner, bringing critical issues to the executive’s attention
Drafts, proofreads, and finalizes high-level written correspondence that is consistently error-free
Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, company-wide meetings to include reserving rooms, preparing for the event, coordinating with on-site facilities and information technology experts, and facilitating events as needed
Organizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel
Prepares expense reports for travel reimbursements to ensure timely filing for VP and staff
Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed
Greets internal and external customers; handles inquiries and refers more complex inquiries to appropriate offices
Obtains data from various sources, analyzes data and information, and prepares reports as needed
Updates and maintains organizational charts, electronic and manual records, and confidential files
Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
Fosters an environment of trust and teamwork builds collaborative relationships, internally and externally
Communicates effectively with executives to keep them informed of upcoming commitments and responsibilities
Communicates professionally and effectively with staff and customers
Works on multiple projects in a fast-paced environment dealing with confidential / sensitive information
Handles sensitive and confidential information in an appropriate manner without exception
Collaborates to improve processes and procedures
Maintains strict confidentiality in all matters
Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; Department of Defense and other federal agencies and departments; and other professional organizations

What you bring to the table:

Comprehensive understanding of the general and technical aspects of the job and company
Works independently and as a team in a complex and dynamic office environment
Excellent organization and time management skills, attention to detail, and ability to multi-task high priorities.
Solid ability to convey professional presence through high-level, professional written and oral communications
Solid interpersonal skills and a professional demeanor in interacting with a wide variety of people
Works effectively with a geographically dispersed and frequently virtual team
Cultivates customer and staff confidence at a senior level
Effectively and efficiently works within time constraints and adjusts to changing circumstances
Self-starter who can work independently, with or without established procedures
Develops procedures to ensure consistent work performance
Strong ability to correct course, sometimes at the last minute, in order to improve outcomes
Strong ability to provide constructive guidance and feedback, and openly receives the same
Applied an excellent level of discretion when dealing with sensitive information/situations
Must be fully proficient with Microsoft Office, to include Outlook, Word, Excel, PowerPoint and Teams.
Must display strong attention to detail and a penchant for producing error-free work
Must demonstrate strong writing and editing skills, vocabulary and grammar
Must have experience in managing information and tasks easily
Must have current information technology skills and experience
Due to nature of work performed, U.S. Citizenship is required

#LI-Hybrid

Salary Note: This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range: USD $48.00 - USD $52.00 /Hr. Company Overview:

At General Dynamics Mission Systems, we rise to the challenge each day to ensure the safety of those that lead, serve, and protect the world we live in. We do this by making the world’s most advanced defense platforms even smarter. Our engineers redefine what’s possible and our manufacturing team brings it to life, building the brains behind the brawn on submarines, ships, combat vehicles, aircraft, satellites, and other advanced systems.

We pride ourselves in being a great place to work with this shared sense of purpose, committed to a diverse and exciting employee experience that drives innovation and creates a community where all feel welcome and a part of something amazing.

We offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded. To see more about our benefits, visit https://gdmissionsystems.com/careers/why-work-for-us/benefits

General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran

General Dynamics Mission Systems Glassdoor Company Review

3.9

General Dynamics Mission Systems DE&I Review

No rating

CEO of General Dynamics Mission Systems

Chris Brady

Approve of CEO

By General Dynamics Mission Systems

Discover new ways to rapidly deliver a full spectrum of mission critical solutions by partnering with our customers, teammates, suppliers and communities.

FUNDING

INDUSTRY

TEAM SIZE

LOCATION

Hybrid, based in Fairfax, VA

DATE POSTED

January 20, 2024