Job details

Studio Coordinator (Administrative Assistant)

Your Role

Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a one of our Studio Coordinators, you will join our San Francisco Office Experience Team, providing administrative support to teams of industry-leading designers and architects. You're at the heart of your studio’s activities and a force that supports your studio to feel engaged and connected. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others. The Studio Coordinators exist as part of a larger team across the office, working in alignment to support the office needs at large – while also focusing in on your specific studio assignments.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.
Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking and proposal/presentation preparation.
Support the Office Experience Team with office wide initiatives, events, organization, culture, processes, and systems.
Engaging in office culture, planning studio retreats, outings, and celebrations.
Use your graphic design skill set to create presentations.
Tracking calendars, budgets, and expenses.
Maintaining a clean, organized studio spaces. Physically and digitally.
Managing daily communications with internal and external parties.
Serve as back-up for reception occasionally and other support/stand in for other Studio Coordinators.
Daily operations including light IT support, creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required.

Your Qualifications

3+ years of experience in an administrative capacity
High School diploma or equivalent required; Associates or Bachelors degree preferred
Microsoft Office experience a must
Candidate should be well organized, thoughtful, detail and service oriented. In addition, candidates should be able to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic environment.
Graphic design knowledge is helpful. Adobe Suite/InDesign experience a plus
You love helping people, with a hospitality mindset
Experience managing multiple calendars in Outlook
Proficient in booking complex travel
Comfortable helping with expense reports
Proven attention to detail, with excellent organizational and technical skills
Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
Established success working on multiple tasks/projects as the same time
Strong people skills. Excellent communication and relationship management
Ability to interact professionally with all levels of the firm, clients, and subcontractors
Must be able to work overtime on an as-needed basis

**The base salary will be estimated between $32.50 - 38.50 per hour (approx. $68,000 - $80,000 per year) plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler Glassdoor Company Review

3.9

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CEO of Gensler

Andy Cohen and Diane Hoskins

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By Gensler

We are guided by our mission to create a better world through the power of design, and the source of our strength is our people. By leveraging our diversity of ideas, our research and innovation, our shared values, and our One-Firm Firm culture, w...

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FUNDING

Private

INDUSTRY

Architectural & Engineering Services

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in San Francisco, CA

DATE POSTED