Gift Accounting Coordinator

Gift Accounting Coordinator

College Relations

The Gift Accounting Coordinator is an essential part of our small, highly collaborative team of data professionals supporting the fundraising goals of Reed College. This position is responsible for receiving, recording, and legally receipting charitable contributions to the college. This position reports to the Associate Director of College Relations and Information Systems.

Reed College offers an exceptional benefits package, including comprehensive and cost-free medical and dental insurance for you, and a 60% discount on medical and dental insurance for your dependents, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time, non-exempt, on campus role with work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch. The pay for this position starts at $27-$30 per hour.

Who You Are

• You have 5 years of data management or related experience.
• You have impeccable integrity and the highest professional and ethical standards for handling confidential and sensitive information.
• You are tuned in to the details - accuracy is your middle name.
• You enjoy being part of a team but you take initiative and ownership of your tasks and responsibilities.
• When you don’t know the answer you use your problem solving skills to find a solution.
• You are known for bringing order to your team’s work. You are a systems thinker and you are always looking for ways to get the work done more efficiently and with fewer errors.
• You are comfortable adjusting to a changing workload and can handle a high volume of work in peak periods.
• You are personally committed to equity and it shows in your work. You will bring an important aspect of diversity to our team and you value diversity and inclusion.
• You have excellent and effective communications skills and you enjoy establishing and maintaining relationships with staff, faculty, students, the general public, and other agencies.
• You know how to document your work and others commend you for your ability to provide clear explanations of departmental policies, procedures, and practices.
• It is helpful, but not required, for you to have work experience in a fundraising office setting.
• It is helpful, but not required, for you to have familiarity with IRS rules and regulations governing contributions to nonprofit organizations and with Council for Advancement and Support for Education (CASE) gift management guidelines.

What You’ll Do

• Process, report, and acknowledge gifts and pledges
• Prepare a variety of reports and tax receipt letters
• Determine and implement appropriate processing methods regarding endowment funds, securities, and gifts-in-kind
• Coordinate with external credit card processing in reconciling credit card gift transactions
• Prepare daily reconciliation of gift income
• Track outstanding pledges and generate pledge reminders
• Manage the creation of new designations within the Advancement database
• Create and manage documentation related to gift processing
• Collect, select, classify, catalog, and compile data from several sources
• Ensure data quality by implementing appropriate assessment tools, ensuring accurate analysis and measurement of gift/pledge data

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. As you apply online, you will be asked to provide an answer to the following:

• If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled.

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.