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Global Initiatives Specialist / USA: Evanston, IL

Job Title: Global Initiatives Specialist

Area: Member Experience

Reports to: Supervisor, Global Initiatives, Club and District Support - Americas

Classification: Exempt

Location: Evanston, IL

This position is designated as Hybrid - Fully Flexible and expected to work from our World Headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.

Organization Overview

Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.

Rotary’s Commitment to Diversity

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

Overview

This position expedites key business process functions on an annual, periodic, and daily basis, providing support to the Member Experience team as follows: committee and pilot logistics, District Rotary Foundation Chair appointment process, compliance responsibilities, budgeting, publication updates, and administrative support.

You Will Have

Bachelor’s degree
5 years relevant experience
Ability to manage confidential issues with great discretion and professionalism
Proficiency in Qualtrics, Adestra, Microsoft Office, and Oracle
Excellent written and oral communications skills
Strong organizational skills with high attention to detail and commitment to accuracy
Capacity to manage deadlines, juggle priorities, and integrate multiple sources of input while effectively communicating and prioritizing your work
Ability to create, track and report on budgets
Multi-cultural sensitivity

You Are Good At

Interacting with colleagues and volunteers at all levels of the organization
Proactively learning new technologies for process improvement and project management
Being a self-starter and working well independently to manage your time and accomplish goals in a fast-paced, changing environment
Working collaboratively within a global team

You Are Open To

Travel
Assisting multiple teams simultaneously
Being proactive in your professional development, on-the-job training, and skills enhancement

You Will Be Responsible For

Committee and Pilot Support

Provide support to staff liaisons for DEI Advisory Council, Districting Committee, and Zone Review Committee (schedule meetings, organize orientation, take minutes, write and send standard correspondence, submit translation requests, and update committee resources documents (chronologies, Board decisions))
Facilitate meeting logistics for staff liaison to DEI Advisory Council
Support pilot chairs or co-chairs with logistics, travel itineraries, and expense reports

District Rotary Foundation Coordinator (DRFC) Responsibilities

Manage DRFC three-year appointment process (notification, qualification, issue resolution, annual audit, unreported roles, resignations, etc.)
Liaise with Trustee for approval of replacements
Daily maintenance of DRFC inbox (inquiries, issue resolution, and policy clarification)
Annual update of online resources (district appointment form, frequently asked questions, and resources)

Compliance Responsibilities

Maintain audits, reminders, tracking, and reporting for Annual Statement & Report of District Finance requirements, District Signatory Verification for DG funding, Individuals with Outstanding Financial Obligations, Member Alerts, and Prohibited Members
Daily maintenance of District Financial Statement inbox (inquiries, issue resolution, and policy clarification)
Annual update of notifications, letters, forms, and resources associated with compliance processes

Budgeting

Create various budgets including Member Experience, DG Funding, Regional Leader Fieldwork, Extension, DEI Advisory Council, Districting Committee, and Zone Review Committee
Enter and manage budgets in Oracle, including monthly tracking and reporting

Publications

Facilitate annual updates for Organizing New Club Guide, Zone Maps, Zones and Their Districts, US Clubs and the IRS, DG Selection Guidelines and Timeline, etc.

Team Support

Provide general administrative support to the Director and department managers including team meetings, expense report review, temporary staff invoices, out of office calendar, RITS requests, presentations, and portal pages
Provide administrative support (Qualtrics surveys, Adestra mailings, executive decisions for the RI Board, and ad-hoc communication)
Assists with department projects as assigned

Leadership Attributes

Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
Presence: Demonstrate composure and confidence.
Productivity: Able to generate results that moves Rotary toward achieving its goals.
Accountability: Have a clear sense of ownership and take personal responsibility for actions.
Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.

Why work for Rotary?

Generous medical, dental, and vision benefits package
Progressive 401k matching contributions
Above market and generous paid time off package
Tuition reimbursement
Professional development opportunities
On-site cafeteria and coffee bar with special pricing for Rotary employees
Flextime-several different work schedules to choose from
Close to CTA, Metra, a variety of stores, and many restaurants

Please note:

Rotary does not provide VISA sponsorship or relocation assistance

Rotary Glassdoor Company Review

4.1

Rotary DE&I Review

No rating

CEO of Rotary

John Hewko

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By Rotary

The mission of the Secretariat of Rotary International and The Rotary Foundation is to collaborate with Rotary’s constituents in strengthening membership and service efforts, increasing and safeguarding Rotary’s assets, and enhancing Rotary’s imag...

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INDUSTRY

Membership Organizations

TEAM SIZE

501-1000

LOCATION

Hybrid, based in Evanston, IL

DATE POSTED

August 5, 2023