Assistant Director, Events & Strategic Initiatives

Posting DetailsFirst SectionWho We AreAt Gonzaga we don't just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for - and they know how valuable our mission is to the success of our institution.Our diverse selection of benefits is part of Gonzaga's commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc... Zagfit Wellness program with access to GU's onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.For more information, clickhere .Position TitleAssistant Director, Events & Strategic InitiativesPosting NumberS2258PDepartmentAdvancement OperationsWork ScheduleStandard office hours are Monday -Friday, 8:00 AM -5:00 PM. Incumbent may work non-standard hours as needed.Employment StatusRegularTemporary or Fixed-Term Assignment End DateHours per Week40Months per Year12Job PurposeThe Assistant Director, Events & Strategic Initiatives will handle the planning and execution of donor and Presidential events for Advancement.The budgeted annual salary that the University reasonably expects to offer for this position is $53,887.The full internal range is $53,887- $73,135.Anticipated/Budgeted Salary (Annualized 12 months, 40 hours/week)53887Minimum Salary (Annualized 12 months, 40 hours/week)53887Salary Midpoint (Annualized 12 months, 40 hours/week)63396Maximum Salary (Annualized 12 months, 40 hours/week)73135Essential FunctionsEssential Function Category TitleStrategic Event Management% of time for section50%Function DetailsDevelop, plan and execute approximately 30 high-level donor stewardship and cultivation engagement events annually that are responsive to the needs and interests of our donors and prospects, foster a sense of belonging, and reflect the University's commitment to diversity, equity, and inclusion.Prepare and monitor UA event budgets, make event-level financial decisions in consultation with the Director for Strategic Initiatives, and be accountable for financial outcomes, including pre-event projects and post-event yields.Research, evaluate and select internal and external venues and vendors responsible for providing event services. Negotiate prices and agreements and serve as primary contact for event management and customer service issues.Oversee the development and execution of all event logistics, including venue buildout, vendor production, and event flow.Serve as on-site lead during all phases of event execution. Identify, recruit, educate and direct the work of volunteers and staff to execute high-level customer service at large-scale Presidential and donor engagement events or the University.Evaluate event programs for effectiveness, satisfaction levels, and areas for improvement, providing recommendations for enhancing donor and prospect stewardship and cultivation activities.Manage the department's event equipment inventory, ensuring proper utilization, storage, and replenishment.Supervise the scope of large multi-event programs, such as the Spires Society, March Madness activities, building openings, campaign celebrations, and other special events.Collaborate with donor relations and annual giving staff to organize annual donor stewardship events in Spokane and other regional markets.Work with the Director of Strategic Initiatives on a long-term plan for campaign-related events and engagement opportunities.Assist the President's Office with trustee board meetings, programming, and presidential events, as requested.Consult with campus partners, including Schools/College, on event logistics and best practices supporting the overall advancement goals for donor and prospect stewardship and cultivation events.Meet with any university staff involved in special, Presidential event development to ensure that policies, procedures, and advancement goals are being met.Essential Function Category TitleEvent and Initiatives Marketing and Communications Management% of time for section20%Function DetailsWork closely with the Marketing Communication colleagues to develop and implement comprehensive, strategic communication plans for donor and prospect events and strategic fundraising initiatives, including print pieces and graphics, publicity, electronic communication, and media relations.Serve as point person for donor and prospect events within Software platforms, including but not limited to iModules, ThankView, Zoom, and ZRM.Essential Function Category TitleTop Donor Engagement Support% of time for section20%Function DetailsAssist the Director of Strategic Initiatives in the management of The Spires Society engagement events, visits and communications including but not limited to event and visit logistics, gift procuring and mailing, and communication building and distribution.Collaborate with the Director of Strategic Initiatives to implement project management strategies for top donor engagement initiatives, ensuring timely execution and delivery of key objectives.Other FunctionsOther FunctionsWork closely with the Alumni Relations department to collaborate on and maximize advancement resources to support events that meet alumni relations and donor engagement goals.Travel as needed to assist with onsite event management for large out-of-town events.Attend and participate in University Advancement staff meetingsAssist other members of the University Advancement department during peak periods and with special workload projects.University CompetenciesUniversity Work ValuesPromoting Excellence in Academic Endeavors and Professional Practice•Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomesSharing Responsibility for Mission Identity and Leadership•Making a personal commitment to learn about Gonzaga's mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research communityAffirming a Commitment to Human Dignity•Engaging one another with profound respect, professionalism, and cura personalis while supporting one another's continued learning, development, and maximizing of potentialAdvancing a Culture of Inclusiveness•Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgroundsCaring for Our Common Home and Integral Ecology•Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all lifeCultivating Individual and Community Accountability•Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standardsQualifications/Knowledge Required/Years Experience RequiredDegree RequiredBachelor's Degree or Equivalent ExperienceCertifications and/or Licensures requiredKnowledge RequiredEarly career, knowledge may be from education and/or some experienceYears Experience Required5-7.99 yearsMinimum QualificationsFive (5) years' experience in progressive office support in fundraising, events or marketing with at least three (3) years of event experience.Strong communication skills in order to clearly explain options and solutions to end users; Ability to communicate effectively and courteously with internal and external constituents; Strong written communication skills demonstrating the ability to prepare outlines, reports, letters and any other supplemental materials in a clear and concise mannerMicrosoft Word skills to include the ability to create reports, containing graphs and other intermediate functions (e.g. perform mail merge, insert table of contents); Microsoft Excel skills to include the ability to create spreadsheets (e.g., formulas, filters, graphs)Strong organizational skills. Experience working both independently and as part of a teamMaintain composure in fast paced work environment; Demonstrated ability to manage competing priorities with frequent interruptions; Demonstrated ability to operate with a high level of confidentiality and discretion; Demonstrated ability to accurately input data into various systemsDesired QualificationsExperience in higher educationExperience with SCT Banner and Campus ManagementPhysical / Environmental QualificationsRemain in a stationary position for up to 70% of the timeAbility to be at benefactor events (prep, working with vendors, greeting guests) for up to 4 hours at a timeAbility to prep for and attend meetings and events across campus in various weather conditionsWrist and hand movement related to computer workPosting Detail InformationOpen Date04/24/2024Close Date07/25/2024Open Until FilledNoApplication Review Begins OnSpecial Instructions to ApplicantsEEO StatementGonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.Clery StatementJeanne Clery Disclosure of Campus Security Policy and Campus Crime StatisticsThe safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.A copy of the report can be found online atwww.Gonzaga.edu/Clery . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.#J-18808-LjbffrShow full descriptionCollapse