Job details

Grants and Contracts Manager

The Grants & Contracts Manager is responsible for the management of the Grants & Contract Team, budget reviews & submissions, billing activities, budget modifications, closeouts, receipts, and cash flow activities. Ensures monthly, quarterly, and annual invoices and requested information is submitted to the funders. The Grants and Contracts Manager reviews and prepares materials in support of the team, takes a leadership role in meetings with the heads of LAS Practices and departments.

ESSENTIAL DUTIES/RESPONSIBILITIES

Manage day-to-day operations of the Grants & Contracts unit and provide direction and supervision to the unit’s staff members
Actively manage periodic invoicing, financial reporting, labor distribution changes, reconciliations, budget modifications and grant closeout functions
Analyze the grant awards and ensure that all the allowable grant expenses (personnel & OTPS) including the indirect rates are properly budgeted and accounted for
Prepare monthly cash flow with expected grant spending, invoices and cash receipts extended out to the life of the grant where practical
Ensure timely preparation and submission of all required financial reports to the various funders are in accordance with LAS standards and donors’ requirements
Closely monitor collection activity to ensure that invoices are submitted monthly and collected promptly and reconciled within the accounting system. Escalate any delays in receivables appropriately
Work with the Grant Revenue Accountant to manage the AR schedules and weekly cash flow
Assist the team with year-end audits as well as various program specific audits, process journal entries, and other various projects if needed
Assist Director of Grants to ensure compliance of grants with LAS’s policies/procedures and donor rules/regulations, primarily New York State & City funding agencies
Other duties as assigned

Minimum of BA/BS degree required, with a focus in Finance, Accounting, or related field
Minimum of 7+ years of relevant work experience.Nonprofit experience preferred
Prior supervisory experience
Working proficiency in Excel
Ability to analyze information and data
Understand when to delegate tasks and when to escalate critical time sensitive issues
Demonstrate a commitment to quality, accuracy, and thoroughness
Versatile in handling multiple tasks simultaneously in accordance with highest priority
Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
Excellent written and verbal communication, organization, and problem-solving and decision-making skills
Sense of professionalism, confidentiality, and a strong work ethic
Excellent management and supervisory skills

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $110,000 to $120,000

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if, an offer is made.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.