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Executive Assistant to CEO

Responsibilities:

Keeping track of the CEO's calendar and ability to accurately compile and record agendas and minutes,
Ensuring the CEO is prepared and informed on relevant matters in a timely manner,
Reminding the CEO of events on the calendar,
If necessary, handling confidential and sensitive materials,
Supporting documentation,
Making necessary preparations with relevant people before presentations, interviews and speeches such as providing coordination and briefing, delivering it to the CEO on time, making technical checks and recording when needed,
Keeping in touch with regional contacts,
Managing the CEO's travel agenda, being responsible for ticketing and accommodation organizations,
Reviewing incoming phones, questions and requests, bringing up the appropriate ones,
Providing communication between the CEO and other department,
Supporting organizations to be held within the company,
Guiding office visitors,
Organizing meetings, fairs and appointments,
Preparing office documents, including correspondence, reports, drafts, notes, and emails.

Qualifications:

Graduate from the undergraduate departments of universities,
1-2 years of experiences in Executive Assistantship,
Having knowledge of basic computer and Office programs,
Familiarity with office management procedures,
Good command of written and spoken English,
Ability to adapt to the fast-paced work environment,
Have the ability to prioritize tasks,
Able to handle the stress and problem solving,
Excellent communication, organization and time management skills.

People at GroupM are driven by a love of media. We strive to make advertising work better for people.

MATCH

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FUNDING

DEPARTMENTS

SENIORITY LEVEL REQUIREMENT

INDUSTRY

Advertising & Public Relations

TEAM SIZE

LOCATION

Hybrid, based in New York, NY

EMPLOYMENT TYPE

Full-time, remote

DATE POSTED

August 21, 2024

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