Staff Accountant

We are seeking a highly motivated and detail-oriented Staff Accountant to join our dynamic finance team. In this role, you will be responsible for managing vendor payments, client invoicing, and account reconciliation, ensuring the accuracy of our financial records in QuickBooks Online. You will play a crucial role in maintaining the financial health of our organization and will have the opportunity to contribute to process improvement initiatives; below is an overview of some of the responsibilities.

Accounts Payable (AP):

• Process, verify, and reconcile invoices
• Maintain accurate vendor records, including W-9s and payment terms
• Ensure accurate expense coding and budget alignment
• Obtain department approvals for invoices and payments
• Monitor AP aging reports and ensure timely payments
• Prepare and process vendor payments (electronic and checks)
• Manage AP HubSpot tickets and inquiries
• Assist with month-end close and prepare audit documentation

Accounts Receivable (AR) & Invoicing:

• Generate and process client invoices accurately
• Monitor and reconcile AR accounts, ensuring timely collections
• Manage AR HubSpot tickets and address customer inquiries
• Track AR aging reports and assist with collections
• Ensure invoices comply with contracts and billing requirements
• Collaborate with internal teams to resolve discrepancies

Company Credit Card & Expense Management:

• Monitor and reconcile company credit card transactions
• Ensure receipts are attached to transactions
• Follow up on missing receipts and resolve discrepancies
• Ensure proper expense classification for credit card purchases
• Streamline credit card expense tracking and suggest improvements

Excel & Financial Reporting:

• Utilize Excel for financial reporting, reconciliations, and data analysis
• Use Excel formulas, pivot tables, and data analysis tools
• Assist with cash flow tracking, budgeting, and forecasting

Process Improvement & Efficiency:

• Analyze AP and AR workflows for automation opportunities
• Improve financial accuracy and reporting processes
• Standardize vendor onboarding and documentation
• Enhance credit card and expense reconciliation processes

• 2-4 years of experience in accounting, accounts payable, or accounts receivable
• Proficiency in QuickBooks Online
• Strong Excel skills (formulas, pivot tables, data analysis)
• Experience using HubSpot for AP/AR ticketing is a plus
• Knowledge of financial reporting, invoicing, and reconciliations
• Strong attention to detail, accuracy, and organizational skills
• Excellent problem-solving and workflow improvement abilities
• Ability to work independently and collaboratively

• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Professional development opportunities
• Employee assistance program
• Company-sponsored events and activities
• Hybrid Work Environment
• One week in office per month
• Pay Range: $22-25/hour