Accounting Clerk-Warranty

AUTOGUARD ENROLLMENT/CANCELLATION SPECIALIST

No Healthcare Premiums!

401K Matching!

Paid Vacation!

Reporting To:  Autoguard Department Head

Exemption Status:  Non-Exempt

Job Profile:  Responsible for accurately reviewing and maintaining accounting schedules, enrollments/cancellations and posting aftermarket product in a timely manner.

Supervisory Responsibilities:  This job has no direct supervisory responsibilities.

Core Responsibilities:

• Review and correct accounting schedules

• Process enrollments/cancellations

• Post ACH payments/charges received

• Communicate with dealership personnel for contract corrections

Essential Duties and Responsibilities include the following:

• Review and correct schedules

• Process enrollments/cancellations

• Post ACH payments received

• Follow approved office processes

• Verify cancellation forms are accurate and completely filled out to include customer/dealer signature and refund section.

• Distribute cancellation refunds accordingly (ex. cut checks, down payment JE).

• Verify weekly enrollment charges and monthly cancellation payments received

• Post charges and payments, upon receipt from accounting manager via bank reconciliation.

• Manage/clear schedules for each assigned dealership.

• Provide notes for any issues that need attention from dealership management and provide to Controller/Accounting manager for weekly review in debriefs.

• Build relationships and communication with dealership personnel, accounting managers and HAG.

• Maintains CSI at or above Company standards

• Maintains an organized, clean and safe work area

• Participates in required training

• Records all hours worked accurately in company timekeeping system     

• Follows Safeguards rules and regulations.

• Demonstrates the Company’s Core Values

• Complies with Company policies and procedures

• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.

• Other duties as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with medical conditions to perform the essential functions.

Desired Education:

o   GED

o   High School Diploma

√   Associate Degree

o   Bachelor Degree

o   Master Degree

o   Doctorate Degree

Field of Study/Work Experience:

√   Accounting

o   Automotive

o   Business

o   Human Resources

o   Information Technology

Desired Work Experience:

√   up to 3 years

o   3-5 years

o   5+ years

Education/Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Previous Accounting experience in a high volume environment desired. Strong organizational skills required.

Certificates and Licenses:

o   Valid Driver’s License

Computer Skills:

Intermediate knowledge of Microsoft Office Products.  Ability to learn the Dealership Management System, Spreadsheet software, accounting software, and inventory software.

Communication Skills:

Ability to understand and follow instructions. Ability to communicate effectively with customers and company

personnel.

Attendance Expectations:

The position requires regular and predictable attendance.  Scheduled shifts may include evening hours, weekends, and holidays.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, and feel.

Environment Demands:

Duties are performed primarily at a desk in an office setting.  Work includes frequent clerical and administrative responsibilities and interaction with customers, managers and employees.

Verbal and Writing Ability:

Ability to read and comprehend instructions, correspondence, and memos. 

Math Ability:

Ability to add, subtract, multiply and divide. Ability to calculate figures and amounts such as discounts, interest, commission, proportions, percentages, area, circumference, and volume.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Core Values:

To perform the job successfully, an individual should demonstrate the following Core Values:

Servant Leadership

Servant Leaders consciously put the needs of others before their own, because to serve people is to value them.

Teamwork through Trust & Respect

Diversity is strength, and when we trust and respect one another we can work as a team to achieve at a high level.

Integrity

Being honest and transparent with people, in an effort to do the right thing within the letter and spirit of the law, drives every action we take and every decision we make.

Commitment to Customer Enthusiasm

Every day we recommit ourselves to the customer experience, and we are empowered to exceed the expectations of our customers.

Passion for Winning

Hendrick’s tradition of winning is based on the idea of striving to be the best, not the biggest, and is therefore defined by how we treat our people.

Accountability at All Levels

Taking ownership of our actions and our decisions allows us to grow as individuals, and support each other as a team.

Commitment to Continuous Improvement

Every day we soften our hearts as well as our egos, in order to seek out and improve upon areas of opportunity within ourselves and our team.

This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee.  The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor.  This job description is subject to revision at the discretion of the company.#cb

Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.