HR Coordinator

Position Overview:
Responsible for performing a variety of specialized, high-level, and/or technical administrative duties for the HR Function. Completes complex tasks and processing of documents and transactions associated with the various stages of the employee life cycle including authorization, onboarding, employee changes, and offboarding. Answers questions and provides information and data requested by internal and external customers. Uses diplomacy and communication skills to provide excellent customer service. Interprets and advises others on programs, policies, or rules. Uses discretion to make independent judgments. Operates under minimal to no day-to-day supervision. Resolves non-routine, often confidential, problems in a thorough and timely manner.

Department-Specific Essential Job Functions:
Duties include but are not limited to:

• Oversight and completion of employment authorization activities, audits, and responses to issues.
• Responsible for ensuring federal I-9 and E-Verify cases are processed for all employees in accordance with the law.
• Completion of processes associated with international hiring/visa sponsorship.
• Assisting employees with the completion of onboarding.
• Processing of employee change transactions.
• Processing of employee separations and assisting employees with offboarding.
• Performing research, responding to inquiries from external agencies.
• Runs reports, completes various processes and maintains data within the HRIS.
• Performs customer service duties: answering incoming phone calls, greeting and assisting visitors, and answering emails.
• Performs clerical duties: completing and tracking purchases, processing mail, maintaining personnel files, running reports, data entry, taking meeting minutes, placing work orders, etc.
• May be responsible for training and supervising student workers.

Qualifications Required:
Requires a bachelor’s degree in a job-related field or 4+ years of relevant experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.

Qualifications/Experience Preferred:
HR, higher education, employment authorization, and/or international hiring experience are preferred but not required.

Knowledge/Skills/Abilities:
Oral and written communication skills
Customer service skills
Organizational, analytical and problem-solving skills
Ability to work in a collaborative environment
Detailed oriented
Ability to meet deadlines

Will this employee supervise others?
This position may supervise student workers.

Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.