HR Executive Assistant*

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  Provide administrative support to the Assistant Director, which includes assisting with screening, scheduling, and attending meetings.
• Collecting and analyzing information and drafting reports based upon data analysis.
• Project management/support
• Composing and routing correspondence and maintaining files and records, both physical and electronic.
• Coordinate meetings, preparing agendas and meeting documents as well as presentations.
• Manage and support an active calendar of appointments for the Assistant Director with respect to priorities, goals, and objectives.
• Provide support with division budget tracking and coordinating the submission of budget-related items; manage daily budgets ensuring that prompt attention is given to reimbursement requests, purchasing requests and other division needs.
• Manage various HR email inboxes and respond to internal and external requests for information.
• Receive, route and/or process personnel documents that are received from Departments across the County.
• Provide general information about HR policies and procedures and direct inquiries to the appropriate departments/divisions, both internal and external to HR.
• Responsible for onboarding and offboarding incoming and exiting HR staff for assigned division.
• Assist in facilitating workstation moves, IT support requests, and related tasks.
• Schedule, coordinate, and track maintenance, custodial, and ITD needs.
• Ensure maintenance of office equipment and order when replacement equipment is needed, as well as maintaining office supplies.
• Maintain calendars for all HR conference rooms.
• Facilitate HR all-staff meetings to promote an informative and fun environment and camaraderie amongst employees.
• Other duties as assigned.

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  Official Job Title: Executive Secretary I

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  Salary Increases are contingent upon assessed values for previous fiscal year

EXPERIENCE: Applicant must possess one (1) year of full-time equivalent administrative or secretarial experience within a San Bernardino County agency providing support to a Deputy Director, Division Chief, or comparable classification operating in a work environment that requires a high level of confidentiality and discretion. Duties must include two or more of the following: analyzing and interpreting complex documents; taking and transcribing complex meeting minutes from dictation or recording; coordinating the Board Agenda Item approval workflow process; committee coordination, which included preparing agendas and heavy calendaring, scheduling, and maintaining multiple executive and conference calendars; project management/support; composing and routing correspondence, maintaining files and records.

- AND -

• Business Correspondence
• Proofreading
• Interpersonal Skills