Job details

HR Front Office Assistant

HR Front Office Assistant

Job No: 497395
Position Type: part-time
Location: Lewisburg, PA
Categories: Human Resources, Other, Clerical / Support

The Front Office Assistant provides general administrative support for the activities of the Office of Human Resources. This position reports to the Executive Director, Benefits & Wellness.

Job Duties:

Serve as initial point of contact for the Human Resources team by managing and screening incoming phone calls to the main phone line; greeting and assisting visitors; and providing assistance with general inquiries in an efficient, professional, and courteous manner.
Assist with electronic filing, photocopying, faxing, overseeing department email accounts, and opening and distributing office mail. Deliver and pick up confidential documentation between the HR and other offices on campus during a regularly scheduled time.
Calendaring, as requested.
Maintain office equipment supply levels; or notify appropriate HR Team members when supply level is low with item(s) for reordering.
Assistant HR Team with various other tasks and projects as assigned. (e.g. submit Facilities work orders, supports employee recognition program preparations, etc).
Provide assistance with new employee orientation and onboarding process by assembling forms, packets, making outreach calls to new employees, and serving as an I-9 verifier.
Assist benefits team in the management and distribution of material, including but not limited to: assembling FMLA packets, maintaining adequate supplies, distributing benefits cards as directed.
Support and contribute to the University's commitment to diversity and inclusion.
Participate in campus-wide or department specific strategic projects, committees and working groups as needed.

Minimum Qualifications:
Excellent verbal and written communication skills.
Demonstrated ability to meet project deadlines while balancing daily tasks and responsibilities.
Exemplary interpersonal skills.
Proven success in a fast-paced, public setting, with the ability to be flexible, to make independent judgements in answering or referring questions, and in dealing with a broad spectrum of individuals, while ensuring a strict code of confidentiality.
Technical proficiency in relevant applications such as MS Office (Word, Excel, PowerPoint), Human Resources related software to effectively gather, interpret, organize, and present data and information.
Ability to collaborate, influence and establish trust with campus partners. Previous experience building relationships and working with sensitive and confidential information.
Strong organizational skills; evidence of self-motivation; demonstrated ability to plan, schedule and work both independently and in teams within a service-oriented organization.

Preferred Qualifications:
Previous HR office experience

Work Type:
This is a casual, part-time, non-benefits eligible position, working 25 hours per week.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Salary Range:
This is a Staff Non-exempt position with a hiring range of $15.09-18.86 (NE06). The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

To apply, visit https://careers.bucknell.edu/en-us/job/497395/hr-front-office-assistant

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INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Lewisburg, PA

DATE POSTED

June 10, 2023