HR Operations Coordinator
Job Description
At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
We are seeking a HR Operations Coordinator to join K&L Gates. The candidate will be primarily responsible for maintaining HR and recruiting data and utilizing HR systems to gather information and respond to varied internal and external HR data requests and data reporting. In addition, this position provides administrative and systems-related support as an integral member of the HR Operations team. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.
KEY RELATIONSHIPS
Local and global HR team, lawyers, employees, and leaders (including staff, Directors of Administration, and other leaders)
- Assist with HR Compliance & Operations and HR Information Systems in responding to HR data requests (diversity; recruiting; attrition; practice group; RFPs/BD, Marketing, Management Committee; etc.);
- Assist with building annual HR processes and internal surveys in viDesktop system (annual review processes; summer associate process; acknowledgement of policies; staff and lawyer exit survey; 30-day new hire survey for staff; integration survey; etc.);
- Assist with HR systems data-entry;
- Design and build necessary reports for dashboard development (related to recruiting, integration and retention); and assist with PeopleSoft configuration (including schools, educational degrees, and data entry);
- Assist in developing and revising user guides and training procedures;
- Develops and maintains good working knowledge of a broad range of HR systems and procedures, including an understanding of relevant data to select, manipulate, check, organize, and present for a variety of management and administrative purposes;
- Prepares formal reports, spreadsheets and ad hoc data as requested
- Provides administrative support to the HR Compliance & Operations team
- Performs other duties and works on ad hoc projects as needed
- Bachelor’s degree
- Ability to anticipate issues and solve problems, handle multiple tasks and projects, and adjust to changing priorities
- Ability to compile and manipulate data and have overall responsibility for data integrity
- Demonstrated ability to learn new information system applications and functions
- Proficiency in Windows-based software and Microsoft Office Suite, including PowerPoint and Excel; ability to learn new technology
- Demonstrated understanding and interest in working in the legal industry and with information systems
- Prior law firm experience preferred
- Strong work ethic and able to maintain a high degree of confidentiality
- Exceptional attention to detail and accuracy
- Excellent written, oral and interpersonal skills
- Customer service orientation, responsiveness, and strong independent problem-solving skills
- Ability to work overtime as needed
- Sedentary desk type office position
- Daily use of personal computer and associated software systems
- This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend and stand on a stool may also be required.
Compensation Salary $53,000 - $83,000 / year
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
ABOUT THE FIRM
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.
BENEFITS
K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:
- Medical/Prescription Drug Coverage (including a Health Savings Account feature)
- Back-up Child/Elder Care and access to a caregiving concierge
- Dental Insurance
- Wellness Program
- Vision Insurance
- Pre-tax Commuting Benefits
- 401(k) Retirement Plan and Profit Sharing
- Business Travel Accident Insurance
- Short- and Long-term Disability Protection
- Pet Insurance
- Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
- Health Advocacy Services
- Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
- Identity Protection/Restoration and Fraud Insurance
- Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
- Student loan refinancing options and access to a student loan concierge service
- Paid Holidays (12)
- Addiction Resources
- Family Building Benefits
- Breast Milk Delivery and Lactation Support Services
- Flexible Spending Accounts
- Employees also may be eligible to receive bonuses and certain expense reimbursements
- Employee Assistance Program
- Professional Development and CLE Credit Opportunities
- 529 Deductions
- Relocation
- Accident Insurance
- Employee Referral Program
- Critical Illness Insurance
- Hybrid/Remote Work Opportunities
- Hospital Indemnity Insurance
- Perks including: Technology, Entertainment, and Travel Discount Programs
- Bereavement Leave
- All other benefits (such as leaves of absence) required by law
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. All employment decisions will be based on merit, qualifications, competence, and business need. Employment practices will not be influenced or affected by a person’s race, color, religion, sex (including pregnancy, childbirth, or related conditions), national origin, age, sexual orientation, gender identity or expression, marital status, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of all unlawful harassment including, without limitation, that based on sex, race, age, disability, or national origin. The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.
By
K&L Gates
K&L Gates LLP delivers legal services on an integrated and global basis, with more than 2,000 lawyers located in 47 cities across five continents. Positioned at strategic intersections of the global economy, K&L Gates has one of the largest contin...
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