HR/Payroll Representative

Fort Collins, CO 80523

Position is fully in-office/in-person

Full-time

Technician III

202300307P

State Classified

07/14/2023

07/28/2023

$4,033 - $4,666 Monthly with FULL Benefits- (including tuition benefits)

Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas:

https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/.

To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/.

No

This position provides administrative payroll and human resources support in the College of Business (COB). This position provides payroll and HR services to all 10 COB departments and administers the following areas: reappointments, personnel and payroll changes, temporary offer letters, HRMS/payroll data submission, Talent Management System (TMS) information initiation and monitoring, TimeClock Plus monitoring and maintenance and report processing. This position also works closely with the Human Resources Representative to ensure compliance with payroll and HR processes. It also coordinates with departmental/unit HR contacts to ensure compliance with University Background Check policy. Additional duties of position also include; initiating, inputting, monitoring, quality assurance, and completing all personnel actions and payroll documents. These activities are often of a confidential nature. It provides assistance and consultation to the CSU Business community in the administration, processing and understanding of HR, payroll, benefits and privileges, and procedural requirements, plus applicable state and federal laws through training, education, interpretation, clarification, and communication and publication of laws, rules, regulations and policies and procedures. External to the college, this position liaises with university HR, specifically HRIS, Operation Resources, Background Checks, Classification and Compensation, Employment, Payroll and Benefits, as well as International Programs, Foreign Tax Office, Student Employment, Graduate School, Sponsored Programs and Provost Office, to solve problems and ensure proper processing of employment related situations.

Three years of work experience in the occupational field or specialized subject area of the work assigned to the job, Necessary Special Requirements: (ie: Human Resources)

• A skills assessment is a requirement of the selection process for this position.

A bachelor’s degree from an accredited college, university or non-correspondence school course work related to the work assignment may substitute for the required experience. At the agency’s discretion, demonstrated proficiency on position competencies may substitute for the required education and experience.

Payroll, Human Resources Processing, and Reporting

Prioritize and control quality of daily payroll and human resources processing tasks to ensure efficiency, accuracy, and timeliness of transactions.
Originate Personnel Action Data forms and documents for new hires and current employees.
Complete new hire paperwork with new hires of all employee groups and determines proper University forms for personnel and payroll input; decides if paperwork is complete and timely and follow-up as necessary.
Enter all personnel data changes in HRIS systems for all employee groups (Faculty, AP, State Classified, Graduate Assistants, Non-student hourly, and Student employees).
Track, manage, and update information for all year-end reappointments, sabbaticals, transitional appointments, and faculty awards.
Track, manage, and update information for all out of load faculty work processed each semester.
Ensure salaries are being placed into the correct accounts by verifying the account numbers listed on pay request forms and inquiring if there appears to be a discrepancy.
Coordinate and consult with the accounting unit of COB Operations to ensure proper accounts are being used.
Coordinate notification of internal stakeholders for employee onboarding needs as necessary i.e.: IT equipment, Canvas Support, MarCom, RamCard permissions etc.
Identify problems and concerns that, in turn, lead this position to add/change or modify procedures and policies.
Research and determines correct course of action for processing pay and advises parties on how to resolve problems and/or issue payment.
Research utilizing multiple sources and determines correct course of action including answering general employee questions for various HR topics.
Contact impacted parties and processes paperwork as appropriate.
Monitors progress and workflow; checks quality and completeness of final products.
Oversee the creation and maintenance of supplemental pay information and assist departments and employees to ensure the annualized limits are not exceeded.
Generates offer letter drafts for all temporary faculty and ensures the correct FTE is entered in Oracle.
Obtain signatures and consult with departments on processing inquiries.
Research pay request and salary discrepancies with appropriate areas. Researching, compiling data, communicating complex payroll information to employees.
Conducting data and processing data audits.
Correcting any issues in processed data and processing corrections.
Coordinate with central payroll and operations resource office to resolve issues in payroll processing.
Routinely generate and file HR and Payroll reports and take the appropriate actions warranted based on information contain in the reports (i.e., suspend assignments, student eligibility, end dates, pay discrepancies, I-9 expiration dates, etc.).
Compile data and generate reports and provide information as needed.
Utilize HR generated reports and budget information to perform monthly account reconciliation.
Enter changes and monitor TimeClock Plus for timesheet entry, leave approvals, and entries for non-exempt employees, process entries for FMLA, send reminder emails, ensure compliance and deadlines are met, and rectify issues.
Draft and send email reminders to COB staff for deadlines for documents, information, and confirmations.

90

Other

10

Pre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Skills Assessment

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.



Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.



A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.