Human Resources Coordinator

Exponent is a leading engineering and scientific consulting firm that brings together more than 90 different disciplines to solve the most pressing and complicated challenges facing stakeholders today. Our vision is to engage the brightest scientists and engineers to empower clients with solutions for a safe, healthy, sustainable and technologically complex world. We leverage over 50 years of experience in analyzing accidents and failures to advise clients as they innovate their technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.

We employ experts with degrees from top programs at over 500 universities, as well as technical specialists with extensive experience spanning a variety of industries. At Exponent, we look to hire intelligent and driven people who want to make an impact and grow their careers within a dynamic consulting firm. You will work together with our consultants to provide outstanding service to our clients and to achieve our vision as a pre-eminent engineering and scientific consulting firm. We are excited about your interest in joining our growing team!

Key statistics:

• 1100+ Team members
• 900+ Consultants
• 550+ Ph.D.s
• 30+ Offices globally

We are currently seeking a Human Resources Coordinator to join our Human Resources team in Menlo Park, CA. During this transitional time in the pandemic, this position has flexibility to be hybrid (3 days in the office and 2 days remote) but more time in the office is preferred. This is truly a unique opportunity for an administrative professional looking for a broad role in Human Resources. In this role, you will provide superb organization and effective administrative duties to ensure that the everyday operations for both the Human Resources and Recruiting teams run smoothly. This is a wonderful opportunity to join an established professional services firm that is committed to increasing its hiring numbers each year. You will have opportunities for career growth and will be exposed to projects in onboarding, people development, and other aspects of human resources.

Your responsibilities will include:

Onboarding/Employee Support

• Conducting new hire orientations and onboarding activities
• Updating start dates in our Applicant Tracking System
• Directing employee requests to the correct HR staff member
• Answering basic benefits and onboarding questions
• Communicating in a friendly, professional, and inclusive manner with employees
• Conducting E-Verify, I-9 process, employment verifications and degree verifications
• Entering employee data into systems
• Processing employee Excellence Awards
• Supporting the H-1B/Perm process for immigration sponsorship
• Initiating offboarding activities

Strategic Human Resources Support

• Preparing PowerPoint presentations and reports for the Chief Human Resources Officer
• Providing project support for the CHRO, HR Generalists, Benefits Manager and Recruiters in areas such as Diversity, Equity and Inclusion (DEI), and employee engagement
• Supporting data analytics projects
• Processing invoices and expense reports as well as reconciling the HR credit card statements
• Preparing various employee correspondence letters (i.e. employment verification, change of status, business travel, hourly)
• Uploading various employee documents into HRIS system

Recruiting Support

• Interfacing with candidates to coordinate interview schedules, setting up presentations, coordinating travel, and managing invoices and expenses
• Communicating in a friendly, professional, and inclusive manner with candidate
• Maintaining data integrity of Applicant Tracking System (Taleo/iCIMS); creating profiles, scanning and entering resumes; updating statuses
• Performing analysis of recruitment data and assisting with PowerPoint presentations
• Drafting job descriptions in our Applicant Tracking System

You will have the following skills and qualifications:

• Bachelors’ degree required preferably in an HR related field
• Excellent communication, composition, editing and proofreading skills
• Significant experience with Microsoft Excel and PowerPoint required
• Ability to interact effectively with highly technical staff, management, and candidates
• Ability to multi-task while maintaining a dedication to quality and accuracy
• A detail-oriented and highly organized work style
• Proactive, responsive, enthusiastic, and a team-player
• Experience with Applicant Tracking Systems (ATS) and HRIS systems (experience with iCIMS, UKG, Oracle’s Taleo and Core HR is a plus)
• Customer-service orientated demeanor in a professional, time-sensitive, and fast-paced environment
• Previous HR experience is desirable

To learn more about life at Exponent and our impact, please visit the following links:
https://www.exponent.com/careers/life-exponent
https://www.exponent.com/company/our-impact

We value and encourage diversity, equity and inclusion across all facets of our firm. Having a team built of people with different backgrounds, skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.

Compensation

The pay rate for this position is $33.66 - $36.06 depending on experience and capabilities which will be assessed during the interview process.

Benefits

Access benefits information on our Life @ Exponent page:
https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.