Assistant Athletic Director for Finance

Assistant Athletic Director for Finance/University Business OfficerPrimary PurposeThe Assistant Athletic Director/University Business Officer will provide a full range of duties including business, fiscal/budget management, strategic and operational planning, human resources management, and student athlete support.University Business Officer responsibilities include resource planning, budget control, financial analysis, and fiscal oversight of instructional and/or research programs, space administration, and organizational and operational improvements, in addition to serving as a critical conduit of transparent information.This is a direct reporting relationship to the Vice President for Finance and University Planning with a dotted‐line to the Athletic Director. The position supervises a team of staff which may include financial technicians, accountants, senior accountants, student workers, and other staff in support of their work.Key ResponsibilitiesFINANCIAL MANAGEMENTIn collaboration with senior leadership, manages the fiscal and business operations of the athletics department, including the development and oversight of NCAA financial compliance policies and requirements, internal financial management processes and systems, forecasting, reporting, and fund administration. Specifically, the position will perform the following duties:• As directed by leadership, facilitate and monitor short and long‐range expense planning, allocate funds and advise on unplanned obligations.• Establish and/or oversee department business office processes, including accounting, grant and contract administration, payroll, purchasing, information technology resources, and equipment management, to assure compliance with agency guidelines and University policies.• Investigate and analyze data to perform complex reporting tasks, maintain accurate data resources, prioritize projects, and make appropriate decisions.ATHLETICS MANAGEMENTResponsible for the day-to-day management of financial, budgetary and related functions within the department including the supervision of all financial activity to ensure compliance with State and University regulations.• Prepare budgets, reports and management information for each sport program and support groups within the department of intercollegiate athletics. Meet regularly with coaches and leadership to monitor spending and execute a sound fiscal decision making process.• Prepare and complete NCAA Financial Report, EADA Report and fulfill other NCAA and Big Sky financial reporting requests.• Monitor and oversee scholarship equivalencies to ensure that all sports adhere to limits.• Oversee distribution and allocation of athletic financial aid• Serve as the internal liaison with the office of budget, planning, and analysis; campus controller; accounting and purchasing departments for all athletics’ purchasing and business operations.• Coordinate all of the department’s university purchasing processes and related reporting and reconciliation.• Maintain confidential records and files essential to office operations.• Oversee athletic insurance process including acquisitions of policy and claims payment procedures.• Evaluate best practices and maximize system functionality to support analysis.• Support the Athletic Director with management information, forecasting, and counsel on financial planning and decisions.• Provide leadership and supervision for game day events and special projects as assigned.HUMAN RESOURCES AND PERSONNEL ADMINISTRATIONIn concert with senior leadership, facilitate the effective management of human resources while supporting a strong commitment to business ethics and workplace diversity in the unit(s). Specifically, the position:• Advises on the recruitment, hiring, and personnel management practices of coaches and staff within units and ensures compliance with University policies as well as state and federal regulations and procedures.• In concert with unit(s) leadership, is responsible for the organizational design and oversight of personnel operations, including appropriate staff responsibility delegation, productivity assessments, and professional development.• Assists the unit(s) leadership in the evaluation and determination of salary and resource commitments and assesses the financial and programmatic impact of new hires.BUSINESS MANAGEMENT AND STRATEGIC PLANNINGIn collaboration with unit and senior leadership, researches and presents information on services, operations, and program productivity. Specifically, the position:• Provides key analytical support evaluating and recommending the fiscal and operational impact of departmental activities, programs, and external affiliations on current and future operations.• Anticipates significant resource issues, identifies and pursues opportunities to improve efficiencies, and presents information and analyses so personnel have the opportunity to respond proactively to problems and opportunities.• Provides guidance and oversight in the development, implementation, and modification of the budgets and financial processes to ensure they meet the administrative and programmatic needs of the units, ensure proper internal controls, and are consistent with campus and University principles, policies, and procedures.Minimum QualificationsThe successful candidate should possess the following qualifications:• Bachelor’s degree, and five years of experience in budget, accounting or finance roles• Experience planning, implementing or assisting with budget analysis and proposal preparation• Experience working in a hands-on environment utilizing high-level computer skills within Microsoft Office Suite• Excellent oral and written communication skillsPreferred QualificationsThe University may show preference to candidates that possess the following:• Eight or more years of experience in budget, accounting or finance roles• Experience working in Higher Education• Experience working in Intercollegiate Athletics• Knowledge of NCAA rules and policies• Experience directly supervising staff and managing staff development• Related Master’s Degree or Professional Certificate (i.e. MBA, CPA, M.S. in Accounting, Finance, etc.)• Experience with Banner or other Enterprise Resource Planning (ERP) systemsPlease submit the following documents with your application:CV/Resume, Cover Letter and a list of three (3) professional references with contact information.