Advertising Billing Associate

As an Advertising Billing Associate at IPG, your main responsibilities include creating billing drafts, preparing estimates, analyzing WIP, and ensuring that billing complies with client guidelines. You'll also be reviewing vendor invoices and expense vouchers for accuracy, as well as assisting with special projects as needed.

To qualify for the Advertising Billing Associate position at IPG, candidates should have a high school diploma or equivalent, with at least two years of related accounting or billing experience. While a Bachelor's degree is preferred, it's not mandatory. Proficiency in Excel, excellent communication skills, and strong analytical abilities are crucial for success in this role.

An Advertising Billing Associate at IPG can expect a supportive office environment with a focus on teamwork. Regular attendance is required, with limited remote work options available, so this position is ideal for those who thrive in an office setting and enjoy collaborating with others.

The Advertising Billing Associate at IPG enjoys a comprehensive benefits package which includes healthcare options, a 401(k) savings plan with company matching, flexible paid time off, and tuition reimbursement among others. The company is dedicated to supporting employees' health and well-being both at work and in their personal lives.

Yes, there is room for career advancement as an Advertising Billing Associate at IPG. With hard work and dedication, you'll have opportunities to take on additional responsibilities, participate in special projects, and develop your skills, potentially leading to higher positions within the company.

To prioritize billing tasks effectively, I first assess deadlines and the complexity of each task. I then create a to-do list, categorizing items by urgency and importance, which helps me focus on what needs immediate attention while ensuring quality.

I have worked with several billing systems in my previous roles, where I was responsible for creating drafts, processing invoices, and resolving discrepancies. Understanding different systems has equipped me with the skills to quickly adapt and troubleshoot any issues that arise.

When I notice a billing discrepancy, I first gather all relevant documentation to pinpoint the source of the issue. Then, I communicate with involved parties, whether clients or vendors, to clarify any misunderstandings and work towards a resolution.

Ensuring compliance with client billing guidelines involves meticulous attention to detail during the billing process. I regularly review the guidelines, cross-reference my work with them, and maintain open communication with clients to ensure alignment.

If faced with an upset vendor, I remain calm and empathetic, actively listening to their concerns. I then clarify the situation, provide accurate information, and work collaboratively on a resolution, ensuring they feel heard throughout the process.

I am proficient in Excel for data analysis, as well as Word and Outlook for documentation and communication. Familiarity with various billing software has also enhanced my efficiency in generating reports and managing billing cycles.

Collaboration with other departments involves clear communication about billing timelines and any required documentation. By scheduling regular check-ins and utilizing shared platforms for updates, I ensure that all relevant teams are aligned and informed.

One of the most challenging aspects can be managing tight deadlines and varying client demands. However, I view these challenges as opportunities to enhance my organizational skills and improve the billing process through effective time management.

I stay updated on industry trends in advertising billing by following finance and advertising publications, participating in webinars, and attending relevant workshops. This enables me to adapt best practices and bring innovative ideas to the billing process.

I believe my background in accounting, my attention to detail, and my strong communication skills make me an excellent fit for the Advertising Billing Associate position at IPG. I am excited about the opportunity to contribute to your team and help enhance operational efficiency.