Job details

Executive Assistant - OneRhythm

Click here to watch the video from CEO Ricardo Perez of OneRhythm.

Welcome to OneRhythm! We’re a full-service direct response agency specializing in membership marketing for cultural organizations. Our mission? To help our clients achieve at least 20% year-over-year growth without the guesswork while building communities of happy members who become lifelong supporters. We bring together data-driven direct mail, email, and digital marketing strategies to create powerful campaigns that align with our client’s goals and drive meaningful engagement.

At OneRhythm, we value collaboration, creativity, and making a positive impact. Our team is passionate about helping cultural organizations succeed by integrating traditional and digital marketing efforts. We pride ourselves on our inclusive, supportive work environment and are committed to fostering a culture that encourages growth, innovation, and having fun while doing great work!

As the Executive Assistant, you will play a pivotal role in optimizing the timizing the personal and business life of the company's owner, allowing them to fully focus on growing and expanding the business.

You’ll be the go-to person for our CEO, providing essential support in sales, marketing, and business development. Your role is all about helping streamline CRM management and assisting with day-to-day tasks, enabling our CEO to focus on lead generation and key strategic activities.

📊 CRM Setup and Management

Assist in the data entry, selection, setup, and configuration of CRM systems tailored to our agency's needs.
Maintain and update CRM data, ensuring accuracy and consistency.
Develop and implement workflows, automation, and reporting within the CRM to enhance productivity.
Train team members on CRM usage and best practices.

📈 Sales & Marketing Support

Assist the CEO with lead generation activities, including research, outreach, and follow-ups.
Prepare and organize sales presentations, proposals, and contracts.
Manage and track the sales pipeline, ensuring timely follow-up and progression of leads.
Conduct market research to support new business development initiatives.

📅 Administrative Support

Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
Handle email correspondence, filtering and prioritizing messages.
Prepare reports, presentations, and other documents as required.

Working Hours ⏰: This is a full-time role, ideally with full ET working hours or at least a 5-hour overlap to ensure seamless communication.

To excel in this role, you need to have:

✅ Proven experience as an Executive Assistant or in a similar role.

✅ Experience working remotely.

✅ Strong experience with CRM systems (e.g., HubSpot, Salesforce, Zoho, HighLevel).

✅ Proficiency in MS Office Suite and Google Workspace.

✅ Excellent organizational and time-management skills.

✅ Strong communication skills, both written and verbal.

✅ Proficient in English, both written and verbal.

✅ Ability to work independently and handle multiple tasks simultaneously.

✅ Experience in sales and marketing support.

Brownie Points for:

🌟 Experience working with project management software.

🌟 Experience working in an agency setting.

🌟 Experience working with smaller teams.

🌟 Prior experience working with US-based companies.

What’s in it for you?

💰 $1500 - $2000 per month

🌐 Full-time & fully remote

🌍 Work remotely from anywhere

⏳ Enjoy a flexible work-life balance

🚀 Opportunities for professional development and advancement

🤝 Collaborate with renowned cultural organizations

🌟 Collaborative and inclusive team environment

🏆 Recognition and rewards program for outstanding performance

💡 Supportive and responsive management team

After a 90-day probation period, we offer:

🏝️ Unlimited PTO

📚 Career development stipend

💊 Health insurance stipend

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with {{employer}} to help them find their new team member.

The hiring process for this position will include the following steps:

Completing the application form on JobRack.
Recording a short video introduction of yourself.
If shortlisted, completing test tasks.
Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the OneRhythm’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of OneRhythm applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at: aaron@jobrack.eu

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.