Administrative Assistant II

Job CategoryADMINWork LocationCalifornia - Lancaster / Palmdale / Edwards AFBJob DescriptionJT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.JOB SUMMARY - ESSENTIAL FUNCTIONS/DUTIESUnder limited supervision, provides a variety of administrative and secretarial support services on behalf of a business unit or department. The work product facilitates the work of others within the immediate organizational unit.• Performs administrative functions related to departmental operations, personnel and staffing, security, payroll and general office management• Maintains, gathers, correlates and analyzes operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data• Aids in the development of budgets, forecasts, manpower planning, and related organizational data.• Schedules appointments, makes travel plans, and may coordinate meetings and prepare required materials.• Issues and interprets operating policies and reviews and answers correspondence• Screens and handles incoming telephone calls and requests. Acts as a liaison for internal and external visitors.• Completes assignments of moderate complexity in accordance with established policies and procedures.• Performs related work as required.RANGE POSITION DESCRIPTIONThe Administrative Assistant II will support Electronic Warfare on the JSE project at Nellis AFB. The job duties of an Administrative Assistant II include, but are not limited to:• Assist in coordinating the work within the EW at the direction of a project lead and department manager and will be responsible for supporting all sections' administrative needs within the departments.• Comfortable working in a fast-paced environment.• Adept in multi-tasking, strong written and verbal communication skills, and data entry experience is required.• Support a diverse test support team in the areas of timekeeping, travel coordination, material ordering, customer service, data entry and tracking, procedure editing, executive planning, employee recognition, suspense tracking, training coordination and monitoring, and special event planning and coordination for EW, government, and program customers.• Responsible for collecting weekly, monthly, and semi-annual inputs for reports associated with the performance of personnel, sections, and the department.This job is performed at JSE Nellis, in a real-time mission support environment. The successful candidate will be able to work in a high pressure, fast-paced, and dynamic environment while maintaining a positive customer focus. Demonstrated, successful adaptation to such (similarly demanding) environments is a plus. This candidate could potentially be cross utilized within other areas of EW to support specific assignments or project support tasks.DESIRED QUALIFICATIONS• Working in an environment that supports real-time operations.• Familiarity with purchasing software, timekeeping systems, government and/or commercial travel systems, training management systems, and the ability to be cross trained in various areas within the front office.• Typing words per minute (WPM) is above 60.• Proficient in PowerPoint and Word.• Ability to manage calendars for the Department Manager and coordinating meetings and conference calls.• An active DoD secret security clearance.REQUIREMENTS - EDUCATION, TECHNICAL, AND WORK EXPERIENCEHigh school diploma or equivalent, completion of formal training in general administrative areas and 3 or more years' experience in an administrative capacity. Proficient in the use of a personal computer, word processing, spreadsheet and graphics/presentation software, and use of the Internet and other commonly used electronic communication tools. Excellent written communication skills and organizational skills.The incumbent must possess a valid, state issued driver's license. Must be able to obtain and maintain security clearance. Must be a U.S. citizen.SALARYThe expected salary range for this position is $45,510 to $56,160 annually.Note: The salary range offered for this position is a good faith description of the expected salary range this role will pay. JT4, LLC considers factors such as (but not limited to) responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.BENEFITS• Medical, Dental, Vision Insurance• **Benefits Active on Day 1• Life Insurance• Health Savings Accounts/FSA's• Disability Insurance• Paid Time Off• 401(k) Plan Options with Employer Match• JT4 will match 50%, up to an 8% contribution• 100% Immediate Vesting• Tuition ReimbursementOTHER RESPONSIBILITIESEach employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.WORKING CONDITIONSWork is primarily sedentary in an office environment; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies.DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified.Tasking is in support of a Federal Government Contract that requires U.S. citizenship. Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver's license or other licenses/certifications, and the inability to obtain and maintain the required clearance, license or certification may affect an employee's ability to maintain employment.SCC: JABO33, A1412TW