Libraries' Administrative Assistant

Libraries' Administrative Assistant

Libraries' Administrative Assistant

Department: University Libraries, Human Resources and Administration Office, Non-exempt, MR04

POSITION SUMMARY

This position exists to perform advanced administrative services to the Dean of University Libraries, two Associate Deans, two Assistant Deans, and Human Resources & Administration Manager. Additionally, this position serves the library department heads and staff by managing the daily activities of the Libraries' HR and Administration Office. This role serves as the dean's primary contact on delivering information on his behalf to the approximately 150 staff & faculty and 100 student library assistants who work in the libraries, the teaching faculty, deans across campus, university administration as well as a multitude of libraries in this state and nation who contact us for information or services.

This position serves as a representative of the HR & Administration Office and must be dependable, organized, able to prioritize and multitask, attentive to detail, flexible, and able to anticipate the needs of the Dean, Associate Deans, Assistant Deans, and Human Resources & Administration Manager. This position plays an important role in promoting a positive imagine for UT Libraries and must represent the Libraries' with professional poise, consideration, and helpfulness to all. This position is the first person a visitor, donor, student, faculty or staff sees when they enter the office. The decisions made in this role impact the library administrators as well as the campus.

RESPONSIBILITIES

• Administrative Support

• Operations Support

• Travel Support

QUALIFICATIONS

Required

• High school diploma or GED with two years of relevant experience

• Bachelor’s degree if no experience

• Excellent oral, written, and interpersonal communication and customer service skills

• Excellent organizational and time management skills with demonstrated ability to prioritize, multi-task and meet multiple deadlines.

• Demonstrated attention to detail.

• Ability to exercise good judgment, confidentiality, and discretion in the performance of all work assignments.

• Ability to develop and maintain positive working relationships with diverse audiences including administrators, faculty, staff, students, and stakeholders.

• Demonstrated ability to exercise initiative for problem solving.

• Ability to adapt to shifting priorities.

• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint, Teams, SharePoint)

• Ability and willingness to learn new skills as necessary.

Preferred

• Associate's degree or bachelor's degree

• One year of experience relevant to the position

• Experience working with IRIS (SAP)

• Experience working in a University environment

• Knowledge of University policy and procedures

• Skilled in Adobe Creative Suite (Acrobat Pro, Photoshop, Illustrator, Publisher), Canva, or Zoom

The UT Libraries champions diversity in collections and staffing. The University of Tennessee is committed to creating a welcoming environment. More information about how we put our principles of civility and community into action is available at https://www.lib.utk.edu/diversity/.

Application Procedures

A background check is required prior to hiring. In order to be considered for candidacy, you must submit a cover letter addressing the above qualifications and a current resume.