Logistics Coordinator - job 2 of 2

Fujitsu Frontech North America Inc.

Job Posting

Logistics Coordinator

Full Time - Regular

Irvine, CA or work remote anywhere in the U.S.

Non-Exempt/Exempt: Non-Exempt

Job Status: Full-time

Location: Works from home or company office

EEO Job Classification: Administrative Support Workers

Reports To (Position): Logistics and Safety Manager

SUMMARY

Support and facilitate logistics activities of organization by coordinating personnel and processes to achieve the effective distribution of goods. The goal is to ensure the smooth operations of a variety of channels aiming for maximum efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions of the position include, but are not limited to;

• Reviews and code high volume freight bills for processing (Ceva, Nippon, and FedEx). Assist in resolution of billing disputes. Codes prepaid shipping invoices to Accounts Payable/Finance
• Classifies with proper USHTS code purchased items against the Commercial Invoice, Packing List and air or ocean waybill and faxes to appropriate Freight Forwarder for smooth U. S. Customs release.
• Advises in-house personnel of all inbound shipments with delivery/shipping details
• Maintains required record keeping/filling for all imports/exports, 3PL (3rd party logistics) and environmental activities. Provide/create required forms and commercial invoices for import/exports
• Prepares documentation in association with international shipments inbound and outbound – freight bills, bills of lading, classification of commodities, Commercial and Proforma invoices, HTS and ECCN numbers
• Conducts daily logistics support activities with inbound tracking of shipments and preparation of outbound shipments
• Prepares export documentation for all outbound destinations working with international freight forwarders and international carriers to book shipments and advises consignees on arrivals
• Verifies NAFTA-qualified products with North American vendors and issues all NAFTA certificates
• Examines invoices and shipping manifests for conformity to tariff and customs regulations
• Prepares report of international transactions to inform consignees of impending arrivals
• Tracks and prepares report for all entries by vendor of duty/weight/freight amounts
• Prepares high volume of critical reports in Excel for analysis and evaluation of logistics activities by Management
• Assists in data gathering of quarterly C02 emissions and complete reporting of those emissions to SmartWay quarterly to Fujitsu Japan and to EPA
• Ensures Fujitsu is in compliance with all licensing, classification and applicable requirements of the Dept. of Commerce or other pertaining government agencies
• Reviews all updates of various International Trade publications for current laws, guidelines and recommendations - routes any pertinent information to appropriate staff
• Regular work site attendance

OTHER DUTIES AND RESPONSIBILITIES

• Collect related data in order to prepare key performance indicators (KPIs)
• Maintain and support ISO procedures to reflect current processes for department
• Participate on international freight forwarders/carrier reviews and conduct supportive activities to evaluate carrier’s performance
• Work with other departments such as Regulatory Engineering to obtain information on specific commodities
• Adhere to company policies, ISO requirements, safety and quality
• Support continual improvement efforts
• Additional responsibilities as assigned. This job description is not intended to be all-inclusive. Other, reasonable and related duties may be assigned to meet the ongoing needs of the organization

QUALIFICATIONS

• Excellent team player, problem solver with a high level of self-motivation and initiative
• Able to meet deadlines on a consistent basis.
• Perform quality work within deadlines with or without direct supervision
• Interact professionally with other employees, customers, and suppliers
• Work effectively as a team contributor on all assignments
• Ability to work independently (and with limited supervision) while understanding the necessity for communicating and coordinating work efforts with other employees and departments at all levels within the organization
• Ability to multi-task and work under pressure
• Strong organizational, analytical and problem-solving skills, along with excellent verbal and written communication skills
• Ability to analyze detail and perform structured decision-making on a daily basis.
• Must be capable of managing multiple priorities effectively and be able to identify and recommend best course of action from several alternatives.
• Quality oriented
• High degree of initiative and ownership, attention to detail, and the discipline to follow through on assigned tasks
• Strong influencing, collaboration and relationship-building skills both internally and externally with suppliers
• Exceptional attention to detail and accuracy

EDUCATION and/or EXPERIENCE

High School Diploma and three years related experience and/or training; or equivalent combination of education and experience. Individual must be well versed with imports and exports shipment requirements.

Training in HTS and ECCN classification.

Minimum 3-years’ experience with classification and use of harmonized tariff schedule of the United States.

COMPUTER SKILLS

Demonstrate ability to effectively use computer and applicable computer software. Advanced knowledge of

Excel, Word, Adobe, PowerPoint, and Outlook required. Experience with ERP systems required, Microsoft Dynamics GP a plus. Experienced with Excel pivot tables and V-look up.

TRAVEL

Must be able and willing to travel (up to 5%) domestically. Willing to travel by plane to locations in other states to attend vender meetings.

Employment with Fujitsu is considered to be at-will, which means that both the employee and Fujitsu Frontech North America Inc. (“FFNA”) are free to end the employment relationship at any time for any reason, with or without cause. This provision can only be changed or revoked in a formal written contract signed by the CEO of FFNA, and cannot be changed by any express or implied agreement based on statements or actions by any employee or supervisor. Even though the job duties, title, compensation, and benefits, as well as the Company’s personnel policies and procedures, may change from time to time, the at-will nature of employment will not change.

We are an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state or local laws.