Virtual Assistant to Partner (Remote)

Job Title: Virtual Assistant to Partner

Location: Philippines - Remote

Compensation: $1200 USD (monthly)

Benefits: PTO + Holidays

Why this role exists

We are a Venture Builder (www.mahway.com) that incubates and launches technology startups across various verticals. Our Partners rely on a team of amazing, dedicated virtual assistants based in the Philippines to support them in a variety of administrative and organizational tasks, from travel planning to email inbox management and more.

Required

At least 2+ years of experience supporting executives
Ability to overlap your working day Monday through Friday with at least two hours of the standard 9-5 workday in Greenwich Mean Time (GMT-8)/Pacific Time in the US.
Strong internet connection and dedicated workspace
Excellent written English
Experience working across multiple timezones, juggling several calendars, as well as planning and booking international travel

Outcomes

These are just some of the outcomes + tasks you may work on in this role:

Scheduling between multiple stakeholders across multiple timezones
Booking and managing complex travel
- Adding trips to the calendar
- Checking into the flights or other transport beforehand and monitoring travel in case something is delayed to communicate with your Manager
Manage and handle recurring tasks
Research and curation of knowledge using Notion
Organizing digital ‘paperwork’ using Notion, G-Drive, or another CRM

Skills

You are technically savvy and digitally native
You are an expert using modern collaboration tools (Notion, Google Workspace, Docsend)
You can manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc.)
You are familiar with AI and using automation procedures in the workplace
You have created filing systems and task management systems in the past
You are a strong researcher

Traits