Maintenance Coordinator

Job Description

International Flavors & Fragrances (IFF) has an opening for a Maintenance Coordinator in Memphis, TN. The Maintenance Coordinator directs maintenance work to coincide with the priorities and objectives of operations and ultimately the business, in order to achieve safety, equipment uptime, product quality and cost targets. The coordinator is responsible for overall coordination of equipment maintenance including: weekly schedule development, work notification gatekeeping, backlog management, equipment preparation, and turnaround management (including planning, scheduling, and resource loading).

Responsibilities of the maintenance coordinator include but not limited to:

• Review notifications and makes a preliminary assessment on value (gatekeeping). Assess criticality and assign revisions to communicate timing and ownership for next steps of completing maintenance work.
• Work closely with maintenance and operations to develop the weekly maintenance schedule and the daily plan used to accomplish the schedule.
• Ensure that equipment preparation requirements are communicated to operations and completed as required to ensure efficient maintenance work.
• Identify emergency work orders and funnel to appropriate personnel to adjust the planned work schedule to minimize upset to planned work and ensure highest priority work is completed. Pull in other RTS work when doing emergency jobs to minimize need for additional downtime..
• Monitor backlog of maintenance work and initiates adjustments to ensure work is completed in a timely way. Ensure that any canceled work orders are removed from the system. Identify work orders requiring engineering support and work with capital and engineering teams to manage this backlog.
• Responsible for ensuring critical safety/quality inspections & tests are completed on-time with a “ZERO overdue” commitment.
• Maintain KPIs and schedule periodic reviews of maintenance performance metrics and work to ensure goals are achieved.
• Coordinate PM turnarounds and shutdowns. Initiate and leads shutdown scope development meetings and assume role of overall turnaround manager to ensure resource loaded schedules are developed and clear ownership of jobs is understood.
• Initiate and lead post-turnaround/shutdown performance review meetings to identify improvement opportunities.
• Ensure efficient use of maintenance resources, particularly shift maintenance personnel, aligning “ready work” to effectively load these resources during shifts with lighter emergency work needs.
• Ensure critical spare parts are rebuilt in a timely way and available for use when needed.
• Monitor maintenance, construction and contractor cost performance. Identify opportunities and implement steps to reduce costs.
• Identify equipment reliability issues and work with reliability engineer and reliability technicians to improve performance.
• Assists with continued development and implementation of maintenance work management system.
  • Incumbent will participate in either the operations or maintenance on-call rotation (one or the other, based on experience).

Job Requirements

• Ability to manage multiple tasks
• Demonstrated ability to communicate effectively
• Effective at building a team atmosphere across departments through effective communication and alignment on priority and roles.
• Demonstrated ability to self-manage and work as a contributing.
• Demonstrated ability to analyze, evaluate, and interpret information to make decisions and solve problems.
• Demonstrated ability to use electronic information systems, including personal computers and spreadsheet applications. This should include experience with SAP, IP-21, Lotus Notes, MS Excel, MS Word, and similar office applications.
• Six sigma greenbelt or blackbelt certification preferred.
• Willing to work flexible hours when needed. Extended hours expected during turnaround situations.