Human Resource Admin

Human Resources Admin 

MindCare Solutions is a leading provider of round-the-clock telepsychiatry and in-person behavioral health that provides services to hospitals, emergency departments and a variety of other care settings. We partner with healthcare organizations to deliver best-in-class, end-to-end behavioral health solutions that combine evidence-based care pathways, advanced technology, and high-quality providers. 

Compensation: $50,000-$55,000 salary per year

Schedule: Monday - Friday (8:00am-5:00pm EST) 

Duties/Responsibilities:  

• Work with Department heads to ensure updated job descriptions are completed and located in all personnel files 
• Reimbursement Request Management – receive, track, submit for approval and communicate back to close the loop on any reimbursement request coming into HR – document in budget 
• Book travel for team as requested – maintain cost records for budgeting purposes 
• Record Keeping – Maintain and update employee records, documentation.  Organize and maintain employee files, ensuring compliance and data protection.   
• Assist in Monday board data organization, keeping the information updated. 
• Meeting scribe – take notes and transfer “todo’s” to corresponding Monday Board 
• Recruitment support – Manager Job posting schedule.  Assist in scheduling candidates. 
• Onboarding/Offboarding - Facilitate new hire onboarding, including preparing orientation materials, travel accommodations, background checks, and other pre-orientation tasks, send request to order name tags.  Ensure all necessary paperwork is completed. 
• Coordinate exit process for departing employees, ensuring proper documentation and return of company property. 
• Time and attendance records, including time off requests, generate and maintain attendance reports for payroll processing. 
• Assist in organizing employee engagement activities and events. 
• Assist in the communication of HR related updates, policies and announcements. 
• Handle administrative tasks related to the People Ops department, including managing mail and maintaining office supplies. 
• Assist in managing employee satisfaction surveys. 
• Prepare People Ops related documents, including employment contracts, offer letters, and termination letters. 
• Manage HR ticketing and triage the requests to determine where they need to be directed. 
• Manage Anniversary and Birthday announcements company wide. 
• Support special HR initiatives as needed. 
• Help organize employee recognition programs and events, sending sympathy or celebratory messages/flowers as accordance with company policy. 
• Ensure reviews are completed and documentation is attached in employee files 
• Manage Collaboration documentation is complete and attached to all applicable records
• Assist in Licensing as requested by VP of People Operations 

Benefits:  

• Flexible spending account (W2)  
• 401K with 2% match (W2) 
• 1:3 Malpractice Coverage (W2/1099) 
• Company paid life insurance (FTE only – W2) 
• Voluntary life, short/long-term disability (FTE only – W2) 
• Positive work environment/culture (W2/1099) 
• Company Paid Holidays (FTE only – W2) 
• PTO (FTE only – W2)  

Qualifications:  

• 2-5 years experience working in Human Resources or Recruitment 
• Experience with Greenhouse ATS or Monday experience a plus 
• Superb organizational and communication skills 
• Bachelor’s degree in HR or related field a plus