Mining - Administrative Coordinator

Requisition ID: 168100

Job Level: Entry Level

Home District/Group: Kiewit Mining District

Department: Administration

Market: Mining

Employment Type: Full Time

POSITION OVERVIEW

The Administrative Coordinator position is an entry level role focused on supporting a project in office support functions, such as payroll, assisting with accounts payable, document management, office clerical/support services, printing, mail distribution, greeting visitors, answering phones along with other assigned tasks. Each project at Kiewit is run like a small business, and the Administrative Coordinator will support the growing demands at Buckskin Mine operations

At Kiewit, the scale of our operations is huge. Our mining, construction and engineering projects span across the United States, Canada, and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they are the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people, and we offer them diverse career opportunities, strong leadership, and mentorship, rewarding, collaborative work, and responsibility they will not find just anywhere.

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DISTRICT OVERVIEW

Kiewit Mining Group has grown steadily to become one of North America’s leading contract mining companies operating in various commodities, including gold, coal, oil sands, iron ore, phosphate, talc, and aggregates. We are built on a solid foundation of safety, quality, production, and integrity.

As part of Kiewit, we are integrated with 135 years of construction and engineering experience that provides wholistic solutions to the industry that are unmatched.

LOCATION

Buckskin Mine, Gillette, Wyoming

RESPONSIBILITIES

Performs weekly payroll verification
Understands the payroll and HR process workflows
Masters the systems used to properly hire, transfer, terminate, and pay all employees
Performs basic clerical functions such as filing, copying, and data entry
Manage assigned workflows to ensure timely processing of vendor invoices
Process a high volume of invoices with accuracy
Perform three-way-match reconciliation of purchase order to goods receipt to invoice
Collaborating with and supporting team members, working on key projects and initiatives
Provide clerical and administrative support for HR Manager and/or other Department Managers
Prepare outgoing mail and correspondence, including e-mails and faxes.
Assist in managing open-shop craft requisition and support recruiting efforts
Assist in conducting weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files

QUALIFICATIONS

Monday thru Friday 7:00 am to 3:30 pm, half hour unpaid lunch
High school diploma and at least two (2) + years applicable experience focused administrative or clerk role
Outstanding attention to detail and strong organizational skills
Working knowledge of computers and experience in the use of Microsoft Outlook, Word, Excel, PowerPoint, Visio, and SharePoint.
Excellent analytical, math and organization skills
Excellent organization and time management skills; ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work
Attention to detail with ability to recognize discrepancies; ability to spot and anticipate problems and seek solutions
Must be a positive, pro-active, dedicated team participant with the ability to maintain strict confidentiality.
Ability to be flexible and adapt to new processes and procedures to ensure efficiency and excellence in Payroll Processing
Ability to work with a high degree of accuracy with minimal supervision in a high-volume environment
Ability to understand both functional and end-to-end processes and controls
Critical thinking and critical thinking skills; ability to use logic and reasoning to analyze and identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

Other Requirements:

Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Kiewit Corporation Glassdoor Company Review

3.8

Kiewit Corporation DE&I Review

No rating

CEO of Kiewit Corporation

Rick Lanoha

Approve of CEO

By Kiewit Corporation

Kiewit offers an experience that no other employer can touch. We hire the best people to work on some of the most important projects in the industry. From the beginning, you’ll be part of a team that impacts and improves lives every day. Our emplo...

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FUNDING

Private

INDUSTRY

Construction

TEAM SIZE

10000+

LOCATION

Hybrid, based in Omaha, NE

DATE POSTED