Receptionist

POSITION OVERVIEW

The project receptionist will provide administrative support for the project team.

DISTRICT OVERVIEW

LOCATION

RESPONSIBILITIES

• Greet clients and visitors at reception, announce and direct them.
• Answer and properly route incoming phone calls (multiple lines, two companies)
• Perform administrative duties.
• Perform data entry and track I9 forms.
• Assist in the review project detail reports as needed and make corrections as needed.
• Maintain various group email rosters, office seating assignment drawings, and keep current phone listings
• Submit service tickets for building and office machine repairs as needed. Confirm repairs are complete and follow up when appropriate.
• Assist with meeting coordination including meal catering and room set up.
• Assist Payroll Group with check printing and distribution.
• Assist in the month-end close and reporting process as needed.
• Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested.
• Maintain contact list and calendars in Outlook.
• Arrange and coordinate travel schedules and reservations.
• Maintain various logs, reports and templates.
• Greet scheduled visitors and direct to appropriate area or person.
• Assist managers with planning and scheduling of activities.

QUALIFICATIONS

• Basic computer knowledge and data entry skills, Microsoft Office (Word and Excel) experience
• High School Diploma/GED
• Excellent communication skills (verbal and written)
• Excellent organizational and time management skills
• Must be able to multi-task and prioritize
• Detail-oriented with strong analytical skills