Virtual Assistant 15-20 Hours per Week (IC-GT)

As a Virtual Assistant at IC-GT, your primary responsibilities will include managing various tasks, moving projects and deliverables forward, sending weekly status reports, tracking projects and deadlines, and providing reminders on due dates. Additionally, you will assist with various other projects and tasks as needed.

IC-GT prefers candidates with experience as a Virtual Assistant and familiarity with Kanban project management. You need to be detail-oriented, organized, and available for a daily meeting between 9am and 12pm MST. Being located in Boise is a plus, but candidates from the Pacific, Mountain, Central, or Eastern Time Zones can also apply.

The Virtual Assistant position at IC-GT is for 15-20 hours per week. There is also potential for growth in hours as the role expands and IC-GT continues to grow.

In this role, you will primarily be using GitHub for project management, Google Suite for documentation and communication, and Trello for tracking tasks and projects effectively.

As this position is intended for independent contractors, there are no benefits provided. However, the flexibility and dynamic tasks involved in the role can be highly rewarding for those who thrive in self-managed environments.

When prioritizing tasks as a Virtual Assistant, it's essential to assess deadlines, the importance of each task, and the overall project goals. I create a ranked list and use tools such as Trello for organization, ensuring nothing falls through the cracks.

I have extensive experience using project management tools like Trello and GitHub. I find these platforms incredibly useful for tracking progress and managing projects efficiently, allowing for seamless communication with clients and team members.

To stay organized, I rely on a combination of task lists, calendar reminders, and digital tools like Google Suite. This ensures that I can track my responsibilities effectively and meet deadlines without stress.

I approach difficult clients with empathy and patience. Open communication is key; I listen to their concerns and work collaboratively to resolve any issues to maintain a positive working relationship.

I have used Kanban methods extensively in my previous roles, allowing me to visualize workflow and prioritize tasks effectively. This approach has significantly improved my ability to handle multiple projects simultaneously.

I manage my time by setting clear boundaries for work hours and using techniques like the Pomodoro Technique to maintain focus. This helps me balance various tasks while allowing room for flexibility.

I typically use emails, Google Meet for video calls, and instant messaging apps for quick chats. Consistent communication ensures that clients are kept in the loop and allows for immediate feedback.

Certainly! In my previous role, I managed the launch of a social media campaign. I coordinated timelines, tracked deliverables using Trello, and ensured milestones were met while keeping the client updated. The campaign was a success and exceeded client expectations.

I am motivated by the opportunity to support others and the satisfaction of seeing my organizational skills make a difference. Helping clients achieve their goals gives me immense pride and drives my passion in this role.

I adapt to changes in project scope or deadlines by maintaining flexibility in my schedule and using tools to quickly reorganize priorities. Open communication with clients is also vital for ensuring everyone is aligned on the new expectations.