National Contracts & Purchasing Manager

Essential Administrative Functions

• Preparation of information necessary for meetings
• Maintenance of all files associated with contract management, utility management, national purchasing files
• Manage inquiries from investors and senior management
• Schedule and manage meetings; screen meeting requests
• Provides vendor management for national vendors (as necessary) or any contract with new vendor partnerships
• Manage the flow of information between property, regional, national, and corporate teams.
• Prepare various documents by time provided

Knowledge/Experience:

• Bachelor’s degree in business or a related field is required.
• A minimum 5 -7 years of experience as a contract manager, paralegal, or similar role supporting management in an administrative capacity.
• Demonstrated ability to review, negotiate, and administer contracts.
• Excellent analytical and problem-solving skills to research and understand legal and financial implications.
• Communicates effectively and has strong written and verbal communication skills.
• Detailed understanding of contracts, contracts governance, contractual language, and the contract lifecycle
• Excels at multi-tasking and has excellent project management, time management, and organization skills while maintaining flexibility for last minute changes and execution.
• The ability to maintain confidentiality and exercise discretion is critical, as is the ability to manage interactions among a variety of personalities.
• Prior Real Estate Management experience is preferred.

Meetings and Conference Calls

• Participate and host conference calls as needed
• Attend annual leadership conference
• Demos and evaluations of new vendors

Technical/ Educational Requirements

• Must have solid working knowledge of MS Office, Word, Excel and PowerPoint
• Ability to learn new software applications.
• A computer w/Internet and e-mail capabilities, telephone, fax, and photocopier are provided

Physical Requirements: (amount of standing, walking, sitting, typing, lifting etc)

• Ability to sit for periods of time while working on the computer

Vision Requirements: (Visual needs for the position – color, small details, inspections etc.)

• Constant need to see small detail and observe activity
• Constant need to see things clearly beyond arm’s length

Hearing Requirements: (Hearing needs for the position –telephone, meetings, etc)

• Constant need to communicate over telephone and in person with various people and levels of management

Speaking Requirements: (Clarity, customer interaction, presentations, etc)

• Able to deliver a clear, concise, and easily understood message in both written and oral form.
• Able to extract important information in oral communications with others
• Must create a positive working relationship with field personnel including Property Managers, Assistant Property Managers and other members of the operations team to extract

Driving Requirements: (Driving needs for the position – from property to property, travel, etc)

• No requirements for driving for the business

Reasoning Development: (Low, Medium, High – for ability to apply logical thinking to defined problem solving)

• HIGH
• Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action
• Must effectively convey ideas, images and goals to a diverse group of personalities

Working Environment (Indoors, Outdoors, special things to know about job)

• Office environment; indoors

The Company may revise this job description from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor is to limit the Company right to assign other functions to an employee in this position. This job description does not constitute a written or implied contract of employment.

Education

• Bachelors or better in Business or related field