Executive Assistant - job 1 of 5

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

As an Executive Assistant to the SVP of Corporate and External Affairs and the SVP of Telemundo’s Decision Sciences team, you will provide comprehensive administrative support to both teams.

Responsibilities include but are not limited to:

• Managing communication: Screen calls, draft internal correspondence, and ensure emails, phone calls, and other messages are delivered to the appropriate manager or responsible party in a timely manner
• Calendar management:  manage all aspects of a tightly scheduled executive calendar with both internal and external clients
• Travel coordination: coordinate all aspects of travel scheduled, including flight arrangements, completing and submitting expense reports
• Meeting and event planning: arrange meetings, conference calls, and video conferences, and assist with the preparation of presentations, reports, and dashboards. Plan and coordinate various events in conjunction with internal departments
• Office management: order office supplies, maintain and distribute departmental documents, and ensure the office environment is organized and efficient.
• File and document management: organize, maintain, and update files, and facilitate the order and delivery of product requests
• Special projects: participate in team and department special projects as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.]

Basic Requirements

• Bachelor’s degree and a minimum of 2 years of prior administrative experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
• Strong organizational skills with the ability to prioritize tasks efficiently
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to maintain confidentiality and handle sensitive information with discretion
• A proactive, positive attitude with a desire to work in an exciting, driven, and accomplished environment
• Strong interpersonal skills and the ability to work well with senior management

Additional Requirements

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. 

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